Strategic Sourcing - Strategic Sourcing Associate

Sourcing Associate MEALsource

Are you ready to be part of a dynamic team that is reshaping shared services and how they are delivered for health care and the public sector

Mohawk Medbuy Corporation (MMC) is a national notforprofit shared services organization that supports hundreds of health care providers across Canada as well as child welfare agencies and other public sector organizations. MMC provides valuedriven contracting and procurement solutions for medical/surgical supplies pharmaceutical products local sourcing capital (equipment FF&E and redevelopment) and nutrition solutions. Other services include data analytics inhospital support warehousing/logistics technology procuretopay and accounts payable.

MMC is actively supporting the creation of a resilient value chain that incorporates environmental social and economic wellbeing and fosters the participation of Indigenous businesses. Based in Burlington ON MMC operates regional hubs in Toronto Thunder Bay Kingston Brantford and London as well as a hub and distribution center in Oakville.

We are currently recruiting for a fulltime Sourcing Associate to support to support our Nutrition Procurement team.

Position Overview

The MEALsource team works alongside Canadian nonprofit institutions including healthcare facilities and student nutrition programs to identify and understand individual requirements for food and beverage products. This enables us to facilitate a process that ensures best value and responsible use of public funds.

Reporting to the Director of Nutrition Procurement this position is responsible for coordinating and supporting the Sourcing Team through all stages of the procurement process. Primary objectives include coordinating and supporting all elements of the RFP process following BPS guidelines and implementing resulting contracts. The role will support Member customer service supplier relations and issue resolution when required.

The successful candidate should be proficient in all aspects of the MMC Procurement Systems (Microsoft Business Central) and etendering sites (Bonfire Biddingo). This position has no direct reports.

Key Responsibilities

• Liaise with Members on initiatives contract issues and inquiries.
• Participate in the initiative process and supplier meetings to ensure understanding of initiatives.
• Manage and distribute documents pertaining to membership initiatives and LOCs as well as other procurement documentation.
• Schedule proponent meetings and webinars as required.
• Maintain and update Business Central for all contracts and amendments throughout the entire contract period.
• Provide ongoing support for various aspects of fast paced 2Stage Request for Proposal (RFP) process.
• Prepare procurement documents based on individual Member requirements and ensure the bid process is fair open and transparent and in compliance with current legislation and regulatory requirements
• Ensure high priority is given to the fundamental principal of customer centric service with a high level of responsiveness to all inquiries internal and external
• Maintain confidentiality while meeting the needs of all Member facilities throughout the RFP process
• Receive review and analyze sales reports from vendors; prepare and send rebate requests and validate received payment for each member

Qualifications and Skills

• Postsecondary degree or diploma in Business Administration Supply Chain or another related field is preferred.
• 2 years of experience in public sector procurement and/or healthcare environment an asset
• Experience in institutional food service as well as an understanding of the Canadian / Ontario food system would be an asset
• Excellent computer skills including proficiency with MS Office (Excel Word Outlook Teams)
• Experience with Microsoft Dynamics 365 Business Central an asset
• Superior multitasking time management and organizational skills with a high level of accuracy is essential
• Excellent analytical and problemsolving skills
• Strong communication skills in English (oral and written) with excellent interpersonal skills.
• Exceptional customer centric approach is required
• Driven to share success in a team environment
• Sound judgment and discretion when dealing with confidential information
• Demonstrated customer serviceoriented approach for ensuring an enhanced customer experience

Travel

• Ability to travel to Mohawk Medbuy offices if required.

As a condition of employment you are required to submit proof of full COVID19 vaccination to Human Resources.

Mohawk Medbuy is a HOOPP employer offering a competitive salary comprehensive benefits package and flexible remote work policy.

Qualified candidates with a desire to join our innovative team are invited to submit their application.

We thank all applicants for their interest; however only those selected for an interview will be contacted. If contacted for an interview please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).