Event Operations Coordinator
Event Operations Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
As an Event Operations Coordinator you will be responsible for supporting the planning and postevent processes to ensure seamless onsite operations and event production. This role will also focus on overseeing the daytoday operations of our events warehouse. The ideal candidate will demonstrate strong problemsolving skills the ability to manage inventory and logistics efficiently and work collaboratively with internal teams and vendors to deliver successful events.
Ready to get in the drivers seat Join us!
What youll do
- Oversee all warehouse operations including receiving organizing and distributing event materials and equipment.
- Support event project management needs ensuring timelines and event checklists are communicated and tracked.
- Manage inventory systems to ensure accurate tracking of all event related items.
- Support various event administration needs including PowerPoint presentations budget updates COI /vendor management and contract submissions.
- Assist with all onsite event operations including setup and breakdown.
- Support postevent evaluations including gathering feedback and assisting with reports on event performance and improvements.
- Research and negotiate with event vendors submit RFPs and finalize contracts.
- Supervise the packing and preparation of event supplies ensuring accuracy and adherence to event timelines.
- Troubleshoot and resolve onsite issues promptly and effectively during events.
- Maintain the cleanliness safety and organization of the Hagerty warehouse facility.
This Might Describe You
- A strong desire to be helpful with a solutionoriented mindset.
- Ability to lift and move heavy equipment as well as operate warehouse machinery such as forklifts (certification is a plus).
- Strong communication and writing skills. You must be outgoing friendly and relatable. Must be comfortable interacting with people.
- Problemsolving mentality with the ability to remain calm under pressure.
- A solid working understanding of modern computers (Windows or Macintosh) and common productivity software (Microsoft Word Microsoft Excel Google Docs). Excellent web browsing skills (Chrome Firefox Safari) and ability to research online.
- Excellent time management skills you must have the ability to batch work juggle competing priorities to meet deadlines.
- Flexibility to work irregular hours including evenings and weekends as event schedules require.
Other things to note
- This position requires the candidate to work from our events office based in Traverse City MI.
- Familiarity with public company requirements including Sarbanes Oxley and key regulations if applicable. For SOX compliant roles responsible for designing executing and documenting internal controls where they have been identified as owners to prevent errors in financial reporting processes and business operations. Including attestation to the completeness accuracy and compliance of all financial reporting data where applicable.
Say hello to Hagerty
Hagerty is an automotive enthusiast brand and the worlds largest membership organization. Along with being a bestinclass provider of specialty insurance for enthusiasts Hagerty is also home to the Hagerty Drivers Foundation Garage Social Hagerty Drivers Club Marketplace and so much more. Committed to saving driving for future generations each and every thing Hagerty does is dedicated to the love of the automobile.
Hagerty is a rapidly growing company that values a winning culture. We provide meaningful work for and invest in every single team member.
At Hagerty we share the road. We are an inclusive automotive community where all are welcomed valued and belong regardless of race gender age or car preference. We are united by our shared passion for driving our commitment to preserve car culture for future generations and our desire to make a positive impact in the world.
If you reside in the following jurisdictions: Illinois Colorado California District of Columbia Hawaii Maryland Minnesota Nevada New York or Jersey City New Jersey Cincinnati or Toledo Ohio Rhode Island Vermont Washington British Columbia Canada please email compensation comprehensive benefits and the perks that set us apart.
#LIRemote
EEO/AA
If you like wild growth and working with happy enthusiastic overachievers youll enjoy your career with us!
Required Experience:
IC
Employment Type
Full-Time
