Accounting Assistant
Accounting Assistant
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Job Description
Description
- Join the City of Reno and become part of an amazing team who strives every day to make our community a place we are all proud to call home.
The ideal candidate in this position will have a great customer service skills a background in processing accounts receivable and a high level of attention to detail. They will perform a variety of responsible clerical and routine technical accounting duties in support of an assigned accounting area. They will also answer questions and provide information and assistance to other staff and the general public.
We currently have one vacancy in the Finance Department in which hiring will begin immediately following the close of this recruitment. This recruitment will also establish a list for future vacancies which will be filled as they occur.This is both an internal and external recruitment to provide a promotional opportunity for all qualified current classified City of Reno employees and an open competitive opportunity for all other qualified applicants.The City of Reno is committed to providing equal employment opportunities to everyone. This commitment is an integral part of our efforts to ensure that we have a diverse and representative workforce that serves the community of Reno. Examples of Essential Functions
- Perform a variety of responsible clerical and routine technical accounting duties in support of assigned accounting system function or program area including in the areas of accounts payable and receivable and sewer billing.
- Prepare maintain and/or verify a variety of accounting financial and statistical records ledgers logs and files; gather assemble tabulate enter check verify balance adjust record and file financial data; code data according to prescribed accounting procedures; review information to ensure accurate reporting; resolve discrepancies; establish and maintain various files and records.
- Assist in the preparation of financial accounting and statistical statements analyses documents and reports; gather and organize data to assist staff in the preparation of reports and recommendations; prepare routine financial accounting budgetary and statistical studies and reports.
- Balance and reconcile various statements and accounts; analyze accounts to determine accuracy of records; research compile and prepare reports for higher level staff as requested.
- Receive code and balance invoices for payment; enter invoice data into computer; balance invoices to accounts payable; prepare and issue checks to vendors; run and verify warrant reports.
- Create new sewer accounts from certificate of occupancy lists and other sources; enter information into computer; enter meter reading adjust accounts and send bills as required.
- Collect and verify sewer payments; balance and post sewer use fees; process payment stubs and enter payment information into computer; run penalty and billing programs for sewer use fees; process sewer lien releases.
- Audit and balance sewer payments to accounts receivable records; initiate adjustments to the general ledger; correct payment entries as required to balance.
- Process refunds and adjustments for sewer accounts; process returned checks for collection.
- Receive requisitions; process and verify purchase orders invoices and packing slips; research discrepancies and unauthorized purchases.
- Process travel and training requests and expense forms.
- Answer questions and provide information and assistance to other staff and the general public in a courteous manner; interpret and explain City ordinance or administrative policies; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
- Utilize various computer programs and applications; enter and maintain data; generate reports from a database or inhouse system; create spreadsheets and generate reports using spreadsheet software; create documents using word processing software.
- Perform general clerical duties; answer screen and route telephone calls; respond to sewer billing customers at the central cashiering division; open sort and distribute mail.
- Provide back up support for other clerical accounting functions as required.
- Perform related duties as required.
Minimum Qualifications
The following minimum qualifications are required to be met at the time of application.
Combinations of relevant work experience and education that are equivalent to the following are acceptable.*
Education:- High school diploma or equivalent
- Two years of responsible clerical accounting experience involving the maintenance and posting of accounting financial and/or statistical records.
**Bilingual candidates are strongly encouraged to apply.**Supplemental Information
To Apply:
Please submit your completed application and all additional information/documentation requested online at www.reno/jobs by April 6 2025 at 11:59 p.m. PT.If a computer or mobile device is not available to you suggested locations to complete an online application submittal include: the City of Reno City Hall 2nd floor computer kiosk or 5th floor Civil Service Offices any locations of Nevada Job Connect or any local library or educational facility.
If you are having difficulty logging into yourgovernmentjobs profile please call the applicant support line at.
Examination Process:
Applicants must meet the minimum qualifications and pass the examination for this position to be eligible for hire. The examination will consist of online assessments which include a Written Skills Test and an Employee Personality Profile; along with a Training and Experience evaluation (T&E) weighted as follows:
Training & Experience Evaluation (T&E) 30Written Skills Test 70
Employee Personality Profile Informational purposes only
Online Assessment Details:
Qualified applicants will be invited to participate in the online assessments once the recruitment has closed. These tests will be selfadministered with no proctor which means candidates will be able to complete them online at their convenience during the designated testing window.
The instructions and guidelines will be emailed to qualified applicants after the recruitment closes on April 6 2025.Please make sure to check for emails around this time including your spam folder so that you do not miss this testing opportunity. All assessments must be completed within the designated testing window to move forward in the hiring process.Subject areas that may be included on the online written skills test include:
Microsoft Office Suite
Accounting
Mathematical Reasoning
Attention to Detail
Training and Experience Evaluation (T&E) Details
The T&E examination consists of a Supplemental Questionnaire. The questions may be viewed online under the tab markedQUESTIONSon the job announcement page. The T&E must be submitted online at the time of application.- Responses to your T&E questions should be consistent with the information given in your application details. Answers are subject to verification.
- Failure to complete all of the questions or incomplete responses will result in a lower score; therefore it is advantageous for you to provide a full and complete response to each supplemental question.
- In order to receive credit for education or training you must attach copies of your transcripts diploma or relevant certificates to your online application.
- Resumes or questionnaires uploaded as attachments to the application will not be accepted in lieu of completing each question online.
- See Resume or See above etc. are not qualifying responses and will not be considered.
- Changes or corrections to your responses cannot be made once your application packet has been submitted.
- TIP: It may be more efficient to develop your responses in a word processing document and then paste them into the online questionnaire to be submitted.
Notification:
Applicants are notified by email of their examination results. Applicants who do not meet the minimum qualifications will also be notified.
Testing Accommodation:
If you wish to identify yourself as an individual with a disability and will be requesting an accommodation that request must be made to theChief Examiner no later than the closing date of this announcement.Employee/Veteran Preference in the Event of Tie Scores:
In the event of tie scores resulting from an open competitive examination(Rule VII Section 7)candidates will be provided a rank preference in the following order:
- Classified employees with established veteran status
- Classified employees without veteran status
- Nonclassified employees and external candidates with established veteran status.
This preference will only be administered in the event of tie scores. Documentation must be submitted at the time of application.
On promotional examinations (Rule VIII Section 9 in the event of tie scores resulting from final rating including seniority points a classified employee will be awarded veterans preference and provided a rank preference if one 1 of the eligibles has submitted proof of honorable discharge from the military service. This preference will only be administered in the event of tie scores. Documentation must be submitted at the time of application.
Seniority Points:
Classified employees of the City of Reno shall receive seniority credit computed by adding to a passing score as follows:
The final ranking will include the applicable seniority points added to the overall grade of the examination process. For each full year of continuous service completed 0.2 points will be added up to a maximum of ten 10 years... 2 points will be the maximum.
Rule VIII Promotion Section 9. Seniority Credit.
Appointment and Certification:
Appointments to positions in the Citys Civil Service system are made on the basis of examination. Scores resulting from a competitive examination are used in determining a persons rank on an eligible register. The department may hire any of the persons referred. The names of those persons not hired may be considered when the next vacancy occurs for as long as that register is viable.Questions and Updates:
Questions about the information on this announcement and updates to application information should be directed to Civil Service ator .
The City of Reno is an equal opportunity employer. Recruitment hiring assignment training compensation promotion retention and disciplinary decisions will be made without regard to race color religion creed national origin sex sexual orientation gender identity gender expression age pregnancy physical or mental disability genetic information veteran status political affiliation membership in an employee association or any other protected class status applicable under federal or state law or City Charter.
Employment Type
Full-Time
