Project Management Office Manager

What Youll Do:

The Project Management Office (PMO) Manager oversees the Project Management Office within the IT Division and is responsible for all phases of project management across the project portfolio. The PMO Manager serves as the primary escalation point for project issues and risks drives creative solutions and mitigation measures for complex project issues/risks and is the primary liaison between sponsors business stakeholders and project managers whenever there is a project issue/risk related to scope timeline resources etc. requiring escalation. The PMO Manager also manages any assigned projects with or without subprojects within the agency. Assigned projects may also include activities and responsibilities involving organizations/entities external to the Secretary of State whose primary stakeholders are executives and/or local (e.g. county city) organizations/individuals. The PMO Manager reviews interprets and ensures compliance with relevant policies and procedures and makes recommendations for modification or improvement to coordinate projects for the purpose of standardizing implementation of policy across projects.

Essential Duties and Responsibilities

The essential functions include but are not limited to the following:

• Oversees the PMO Office and ensures all phases of project management are adhered to.
• Ensures processes and procedures are followed by the PMO Office tracks the portfolio of projects and drives continuous improvement of portfolio status reporting and tracking
• Facilitates escalation and tracking of project issues risks when needed ensures sufficient communication and status updates occur between the Project Managers and project stakeholders and/or executives
• Serves as the primary escalation point for project issues and risks drives creative solutions and mitigation measures for complex project issues/risks and is the primary liaison between sponsors business stakeholders and project managers whenever there is a project issue/risk related to scope timeline resources etc. requiring escalation.
• Acts as supporting member and committee Secretary for the IT Governance Committee.
• Implements and coordinates project phases; coordinates multitude of tasks or subprojects with stakeholders inside and outside project; determines if changes need to be made for optimum service delivery; interviews stakeholders to determine needs and expectations and maintains regular contact with stakeholders to market product or service and obtain feedback; manages and negotiates change (e.g. cost assignments objectives) within project; determines need for division of given project into subprojects distribution of work for subprojects (e.g. outside source) and oversees activities conducted within each subproject.
• Defines project requirements quality standards and time lines; determines and evaluates risks that may affect project; defines specific activities to be performed to produce project deliverables; evaluates deliverables and ensures project is ready to move on to its next phase; addresses any problems found in testing/piloting; ensures scheduled time frames are met; provides regular progress reports; determines and allocates resources and assists in budget planning; determines and evaluates testing and/or pilot program and/or project; oversees implementation schedule; assists with procurement processes (e.g. selects appropriate processes defines scope/material/product establishes selection criteria follows appropriate processes coordinates review of proposals directs evaluation of bid/proposals recommends bid/proposal selection represents agency/project to controlling board and manages request for proposal quote and information and invitation to bid).
• Attends meetings conferences and/or workshops on related topics; supervises/directs assigned professional technical and/or administrative/clerical staff.

Whats in it for you:

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible fulltime and parttime employees. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

Medical Coverage

• Quality affordable and competitive medical benefits are offered through the availableOhio Med plans.

Dental Vision and Basic Life Insurance

• Dental vision and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off including vacation personal and sick leave
• 12 paid holidays per year
• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a unionexempt employee or a unionrepresented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10 of their salary towards their retirement. The employer contributes an amount equal to 14 of the employees salary. Visit theOPERS websitefor more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit theOhio Deferred Compensation websitefor more information.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Education

• Required: Bachelors degree in business administration public administration computer science/information technology or a related field
• Preferred: Masters degree in business administration public administration computer science/information technology or a related field AND Project Management Professional (PMP) Certification and/or Agile Certifications (e.g. Scrum Master Product Owner)

Experience

• Required: 5 years experience in Project Management including managing complex projects with multiphase implementation and experience in leading projects that involve external agencies/entities AND 2 years supervisory experience AND 12 months experience in budgeting cost projection and managing high value projects
• Preferred: Experience working in public administration or managing projects in a public sector environment

Knowledge Skills and Abilities

Knowledge

• Project Management:
  • Comprehensive understanding of project management processes and methodologies (e.g. Agile Scrum PMI standards).
  • Expertise in process improvement methodologies to enhance efficiency and effectiveness within the PMO.
• Stakeholder and Resource Management:
  • Knowledge of stakeholder management practices to ensure alignment and effective collaboration across projects.
  • Familiarity with resource planning budgeting and cost projection in highvalue project environments.
• Public Sector and IT Operations:
  • Understanding of public sector operations including regulatory compliance and procurement processes.
  • Proficiency in IT systems and tools relevant to project management in public administration or government sectors.

Skills

• Communication:
  • Effectively communicate complex information to diverse audiences including executives and team members.
  • Excellent written and oral communication to ensure clarity and consistency in documentation and stakeholder updates.
• Leadership and Interpersonal:
  • Strong leadership skills to inspire and guide teams resolve conflicts and ensure project alignment with organizational goals.
  • Interpersonal skills to build and maintain effective relationships with stakeholders and foster collaboration.
• Project :
  • Advanced skills in defining project requirements managing multiphase implementation and overseeing project deliverables.
  • Expertise in process improvement and portfolio management for continuous enhancement of PMO efficiency.
• ProblemSolving and Analysis:
  • Creative problemsolving abilities to address complex challenges and develop innovative solutions.
  • Analytical mindset for evaluating risks interpreting data and making informed recommendations for mitigation.
• Organizational and Technical:
  • Keen attention to detail and accuracy to ensure highquality outcomes.
  • Proficiency in time management and coordination to meet deadlines and manage multiple priorities effectively.

Abilities

• Leadership and Oversight:
  • Ability to lead largescale complex projects including those involving external agencies/entities.
  • Capacity to manage resources effectively ensuring optimal allocation and utilization across multiple projects.
• Risk and Issue Management:
  • Competence in identifying and mitigating risks ensuring smooth project .
  • Ability to address escalations and facilitate creative solutions for complex issues.
• Stakeholder and Organizational Coordination:
  • Ability to act as a liaison and mediator between project stakeholders sponsors and governance committees.
  • Strong organizational ability to structure and maintain comprehensive project documentation and tracking systems

Technology

• Personal computer Microsoft Office 365 Word Excel PowerPoint Outlook

This position isUnclassified per ORC 124.11 (A) 30

Background check and drug screening required prior to employment

PROJECT MANAGEMENT OFFICE MANAGER

About Us:

As Ohios Secretary of State Frank LaRose is doing his part to deliver a thriving democracy and a prosperous economy for all Ohioans. In his role as the states chief elections officer he is working to ensure that Ohios elections are both secure and accessible. And as the first stop for new businesses in the Buckeye State he is assisting entrepreneurs as they receive articles of incorporation for a new business.