Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 70000 - 80000
1 Vacancy
Job Description
Why Hearst
Hearst Magazines portfolio of more than 25 powerful brands in the U.S.including Cosmopolitan ELLE Esquire Good Housekeeping Harpers BAZAAR Popular Mechanicsinspires entertains and builds new and bold experiences for an engaged and growing audience acrossdigital video social and print reaching nearly 139 million readers and site visitors each month.With sophisticated content creation cuttingedge technology and industryleading data capabilities we make media and products that move people across all platforms.
We are a global media company that publishes nearly 260 magazine editions and 200 websites around the world and together we are reinventing publishing for the 21st century.
Job Overview:
The Autos Groupis looking for an ambitious organized detailoriented executive assistant to provide support to the Senior Vice President & General Manager of The Autos Group. This role is perfect for someone with strong organizational skills a proactive mindset and a genuine passion for the automotive industry.
This position will ensure the GMs office runs smoothly: scheduling appointments; maintaining calendars and keeping the executive updated. Further this role take endtoend ownership of a diverse range of projects and initiatives utilizing your communication skills to interface with and influence a broad range of multidisciplinary teams. The ideal candidate has at least 3 of experience assisting a highlevel media executive.
Our team values diversity in experience and backgroundswe do our best work when we create space for different voices and perspectives. Whatever unique experiences or skill sets you bring we look forward to learning from each other.
Please note: For consideration resumes must be submitted in PDF format and salary requirements. This position is based in New York NY; unfortunately we will not be able to consider remote workers.
Responsibilities
Job Responsibilities:
- Manage executives calendars meetings travel arrangements and expenses with efficiency and attention to detail.
- Coordinate staff events and meetings ensuring smooth logistics and timely communication.
- Prepare and review corporate presentations delivering professional and visually appealing materials with a creative flair.
- Proofread and verify content to ensure accuracy consistency and relevance.
- Conduct premeeting research to support highlevel interviews or outside events providing valuable insights.
- Execute general administrative tasks while also managing various projects ensuring deadlines and goals are met.
- Manage special projects research analysis and track progress.
- Maintain responsiveness to emails and phone calls including occasional communication outside normal business hours.
- Collaborate with crossfunctional teams to drive the completion of key initiatives contributing to a cohesive creative environment.
- Support creative processes bringing innovative ideas and solutions to the table especially related to automotive projects and brand initiatives.
- Develop schedules timelines and cost plans aligned with business goals budgets and resources for specific projects.
Qualifications
Qualifications:
- 3 of experience handling administrative duties tosupport a highlevel media executive
- Experience with project or program management is a plus
- Exceptional organizational skills and obsessive attention to detail
- Cando attitude eager to observe learn and tackle new projects
- Extraordinarily resourceful a proactive thinker with the ability to selfdirect and work independently
- Strong sense of discretion confidentiality and good judgment when handling classified information
- Able to multitask prioritize and meet deadlines in a fastpaced environment
- Experience communicating with highlevel parties
- Experience usingMicrosoft Office Suite Keynote Instagram Google Drive and Zoom
- Superior communication skills and proven ability to collaborate well with others
- Bachelors degree
The basesalaryfor this role is between $70000$80000.The actual base pay offered is dependent upon many factors such as: transferable skills work experience business needs and market demands. The base payrangeis subject to change and may be modified in the future.
Hearst Magazines provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veterans status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
Employment Type
Full-Time
