Assistant Payroll Manager

Job Description

This position serves as the Assistant Payroll Manager for MSU Denver. It includes oversight of all payrollrelated matters such as tax filings vendor payments garnishments ontime payments staff supervision etc. This position is a hybrid position and requires 2 days of onsite work and can be adjusted in the future if necessary.

60 Payroll Process Management:

• Prepare and process the Universitys payroll expenditures withholdings/contributions vendor payments tax compliance employee repayments of payroll overpayments and manual payments.

• Responsible for regulatory filings including with filing with IRS Social Security Administration Colorado Department of Revenue including but not limited to W2s 1042s and 941s. Prepares and processes Federal state withholding and Medicare tax local tax as well as outofstate taxes and unemployment taxes and reporting. Ensures compliance with payment reporting and other taxrequirements including external setting up internal MSU accounts for outofstate taxes which includes completing amended tax returns when necessary.

• Process/ Backup for semimonthly payroll and/or Monthly Payroll if asked.

• Serves as a liaison betweenMSUDenver and state local and federal agencies representing the Universitys position and advocating for favorable rulings and outcomes. Serves as contact for payrollrelated external entities such as the IRS garnishment agencies taxing authorities etc.Works with vendors and other third parties to resolve process issues and errors to ensure compliance to related laws and regulations.

• Coordinates information flow with the Bank Accountant and Accounts Payable to disburse payroll payments and withholdings on time. Also coordinates with the Accounting Services office to resolve any reconciliation discrepancies.

• Maintains evaluates and implements payroll procedures and policies for the Payroll department to meet quality assurance goals for the Universitys payroll accounting system including but not limited to testing and implementation of system upgrades and reconciliation of payroll data with the Universitys general ledgers while ensuring appropriate segregation of duties surrounding the payroll functions.

• Assists Payroll manager in recruiting selecting mentoring and training new employees including assigning job duties scheduling work monitoring workload assisting to ensure Payroll daily goals and deadlines are met and reviewing and approving timesheets.

• Provides customer service for staff faculty and students by responding to inquiries regarding any payroll questions i.e. pay amounts wage levies and garnishments withholdings direct deposit etc.

• Assist the payroll manager with yearend W2 filing and Accounting Services with the 1042S filing and prepare yearend closing and adjusting entries.

• Assists with the financial audits of the University.

• performs other duties as assigned

40 Customer Service and Metrics

• Assist and be involved in Workday Payroll Projects involving strategy design of Payroll systems support integrations business processes security and data integrity to ensure timely and successful delivery.

• Collaborate with crossfunctional teams to identify and address potential risks and roadblocks in the transformation process to produce reliable accurate information for Payroll/ HR/ Finance reporting planning regulatory and forecasting purposes. Communicate project updates progress and challenges to the Payroll Manager and internal stakeholders.

• Assist and be involved in the maintenance upgrade and support of Payroll systems ensuring high availability and reliability.

• Conduct regular audits of system usage performance and security to ensure optimal functionality and compliance with internal and external standards

• Ensure rapid response to campus inquiries regarding payroll processing and appropriate HR/ Financial Aid / Financerelated forms that impact payroll processing troubleshoot potential errors and implement the appropriate changes to ensure payroll is properly processed and recorded in the accounting system.

• Coordinates with Human Resources (HR) and Information Technology Services (ITS) on all changes related to pay i.e furloughs paid time off new deduction and earnings codes employee classes changes in minimum wage etc.

Required Qualifications