Legal Secretary
Legal Secretary
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Job Description
Posting Date
03/28/25Application Deadline
04/06/25Pay Range
$21.00 $34.00 hourlySalary offers are based on the candidates equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
Job Type
UnclassifiedDepartment
Legal AdvocateAbout the Position
Come be a part of a dynamic fastpaced legal team as a Legal Secretary at the Office of the Legal Advocate. Are you motivated have excellent communication and organizational skills with a cando attitude If so you are just the candidate we are looking for!
As a Legal Secretary you will play a vital role on the defense team by handling case files preparing legal records and filing pleadings petitions briefs correspondence motions and other legal documents. You will work side by side with attorneys and their team to ensure our clients receive the best possible representation.
About Maricopa Countys Office of the Legal Advocate
We provide high quality legal representation to our clients while protecting the fundamental rights of every member of the community.
The Office of the Legal Advocate is made up of hardworking and dedicated people who believe in safeguarding the constitutional rights of the indigent clients we serve.
We strive to build a stronger team with every team member we add because every one of our colleagues plays an integral part in delivering excellent representation.
If your goal is to be part of a dynamic supportive and pivotal office please consider applying to the Office of the Legal Advocate!
Proud to Offer
Work with a greater purpose
Tuition reimbursement
Exceptional worklife balance
Opportunities for growth and development within Maricopa County
Lowcost highvalue healthcare for you and your qualifying dependents
Child care benefits including access to our upcoming onsite center Maricopa County Kids Club dedicated to serving Maricopa County families exclusively
Paid vacation sick time and parental leave
Extensive wellness program including healthcare premium discounts
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27 monthly contribution rate and includes a 100 employer match on Day 1
Learn more at Work With Us Maricopa County AZ
We Require
Two years of experience in a legal setting with knowledge in legal preparations and legal proceedings
High school diploma
Postsecondary education may substitute for the required experience on a yearforyear basis
We Also Value
Criminal law or indigent defense office experience
Experience as a Legal Secretary working in a public or private law firm
Certificate of completion from an accredited secretarial school or certificate of completion from a legal secretary training program
Job Contributions
Type and prepare legal documents briefs petitions and memoranda for filing from written copy oral and/or mechanical dictation in a fastpaced environment
Transcribe witness interviews verbatim from cassette tape CD and/or digital recordings
Answers multiline telephone for various staff members screen calls transfer and take messages as needed
Perform as receptionist for unit or floor; directs visitors sorts and distributes mail/fax transmissions and memos
Coordinate case files and calendars; file documents in complex files; prepare court calendars for attorneys schedule meetings interviews and legal calls
Photocopy documents correspondence notebooks books motions briefs files and other confidential materials
Support attorneys who represent persons who have been charged with and/or been convicted of crimes some of which may include traumatic subject matter and perform this work under critical deadlines
Access information electronically from the court and update internal case tracking systems; use internal case tracking systems and intra/internet to answer questions for attorneys staff and clients
Handdeliver and/or pick up documents/items on and offsite
Box files for longterm storage occasionally retrieve closed files from and return files to longterm storage area
Working Conditions
Ability to work with traumatic subject matter (crime scenes accidents etc. You will work in an environment with frequent interruptions time pressures high volumes of work handling multiple or complicated tasks unscheduled tasks frequently changing tasks accuracy decision making concentration/vigilance teamwork working in close physical proximity with others and public contact
You may be required to lift 1525 pounds from the floor to waist 15 pounds from waist to shoulder or shoulder to overhead; carry 25 pounds 100 feet or push/pull 100 pounds 1000 feet
Selection Procedure
Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a preemployment background and/or fingerprint investigation as required by statute or policy including drug and alcohol testing requirements for positions designated as safetysensitive
Maricopa County is an equal opportunity employer.
Apply Now!
Employment Type
Full-Time
