Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Summary of position
The Executive Administrative Assistant provides highlevel support to the executive leadership team ensuring seamless operations through expert calendar management board reporting and executive presentation coordination. This role requires exceptional communication organizational skills and the ability to anticipate and address the needs of multiple executives in a fastpaced dynamic environment.
Responsibilities
Executive Support & Calendar Management
Proactively manage executive calendars anticipating conflicts and providing strategic solutions.
Coordinate and schedule meetings ensuring efficient time management for leadership.
Reporting & Presentation Preparation
Prepare edit and coordinate monthly and quarterly reports in collaboration with leadership and key internal/external stakeholders.
Assist in developing executivelevel presentations for both internal and external audiences.
Maintain strict confidentiality while handling sensitive leadership information.
Project & Communication Management
Serve as a liaison between executives internal teams and external partners ensuring clear communication and timely followups.
Research and respond to moderately complex inquiries with professionalism and discretion.
Organize and manage small to midsized projects ensuring timely and followthrough.
Develop and implement a system for prioritizing executive communications and key activities.
Track and manage executive expenses preparing reports in a timely and accurate manner.
Other Duties
This job description is not intended to be an exhaustive list of all responsibilities duties or skills required. Duties and responsibilities may change at any time based on business needs.
Core Competencies
Integrity & Confidentiality Handles sensitive information with the utmost discretion
Collaboration & Teamwork Works effectively with leadership colleagues and external partners
ResultsOriented Manages tasks efficiently and meets deadlines consistently
Business Acumen Understands organizational priorities and aligns work accordingly
Requirements
13 years of experience in an executive administrative role supporting multiple leaders.
Bachelors degree in Business Communications or a related field preferred but not required.
Proficiency in Microsoft Office Suite (Outlook Excel Word PowerPoint); experience with Canva Lucidchart or other presentation tools is a plus.
Exceptional written and verbal communication skills with the ability to craft professional correspondence and executive reports.
Strong organizational skills with meticulous attention to detail and accuracy.
Ability to manage multiple priorities and adapt to shifting deadlines in a fastpaced environment.
Selfmotivated and proactive capable of working independently while fostering strong team collaboration.
Experience handling confidential information with professionalism and discretion.
Work Environment & Physical Demands
Hybrid/remotefriendly role with flexibility to support executive needs
Ability to sit stand and walk for extended periods when necessary
Employment Type
Full-Time
