Community Education Program Assistant -
Community Education Program Assistant -
Posted on :
06-04-2025
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1 Vacancy
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Job Description
Description
Requirements
Performs a wide range of program assistance and administrative support including registration and receptionist services related to the delivery of Community Education and Workforce Development (CEWD) courses and programs.
MAJOR DUTIES & RESPONSIBILITIES
- Responds to student and client inquiries; provides course information to prospective students including information on course changes or cancellations. Answers calls and emails and directs to appropriate department staff or takes messages.
- Processes course registrations and records in using various internal software applications.
- Liaises with the supervisor and other TRU Departments to assist with program planning and delivery.
- In coordination with other team members supports programs and workshops by collaborating on deliverables ensuring materials are available and coordinating shared equipment.
- Prepares and maintains course setup class lists course reconciliations and course completion requirements.
- Secures sufficient facilities and ensures supplies and resources are available for course delivery and instructors within current TRU procedures.
- Prepares a variety of documents including correspondence contracts evaluation summaries curriculum preparation and memos.
- Maintains the department database of statistical course information instructors contract agencies and stakeholders.
- Sets up and maintains filing systems (paper and electronic).
- Assists with financial reporting including tracking expenses and providing financial updates on course deliveries. Also makes travel arrangements for instructors to travel to various communities.
- Maintains the web page and social media accounts and assists with online and pprint advertising.
REPORTS TO
Community Coordinator
Requirements
EDUCATION:
- Grade 12 plus a oneyear Business certificate or equivalent
EXPERIENCE:
- Two years related experience including one years experience in program delivery and one years experience with Microsoft office and website software
SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB
- Ability to perform electronic word processing at 60 wpm and data entry
- Ability to deal courteously and tactfully with students staff and members of the general public
- Ability to communicate effectively both verbally and in writing
- Ability to operate related equipment
- Must be fluent in database desktop publishing spreadsheet and word processing software
- Proven ability to work independently as well as part of a team
- Ability to plan organize and prioritize tasks and meet deadlines while maintaining accuracy and attention to detail
- Class 5 drivers license
WORKING CONDITIONS
- Sitting at a desk and computer for a period of time
- Extensive contact with students staff and the general public
- General office conditions
- Travel required
Employment Type
Full-Time
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