Facilities Coordinator
Facilities Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Chubb is the worlds largest publicly traded property and casualty insurer operating in 54 countries Chubb is making significant investments to thrive in a digital age.Chubb launched its third Technology Hub in Thessaloniki in 2022 which is rapidly developing. Our new center of excellence in Greece is positioned to drive our ongoing business and to support our digital business transformation as well as the companys operations in the European region which encompasses 27 countries.
Overview
Chubb is looking for aFacilities Coordinatorto join our team. This is a permanent fulltime position and a compelling opportunity to join a global growing financially stable and successful company. As an industry leader Chubb is an employer of choice for skilled technology professionals aspiring to develop a meaningful career in a fastpaced diverse company with offices in most major cities in the world.
Responsibilities:
- Facilities Management:
- Coordinate all activities related to Chubb thirdparty vendors and suppliers to deliver highquality services to all employees.
- Serve as the primary point of contact for facility management requests and issues ensuring effective communication with all teams.
- Maintain daily contact with employees and local stakeholders to uphold Chubbs FM management standards.
- Maintenance Oversight:
- Schedule and oversee regular preventive maintenance for building systems and equipment including HVAC plumbing electrical and security systems.
- Respond promptly to urgent maintenance requests coordinating necessary repairs to minimize downtime.
- Conduct routine inspections to proactively identify and address potential issues.
- Supplier Coordination:
- Act as a liaison between the Chubb FM team and external service providers including Integrated Facility Services cleaning maintenance workplace hosts shuttle services and security.
- Oversee service contracts under the supervision of the Regional Facilities Manager ensuring timely and quality service delivery.
- Budget Management:
- Assist in the preparation of the facilities budget ensuring costeffective solutions for maintenance and operational needs.
- Monitor expenditures and provide regular financial reports to management regarding facilitiesrelated costs.
- Inventory and Supply Management:
- Maintain an accurate inventory of facilityrelated supplies including office furniture equipment and maintenance materials.
- Order and replenish supplies as needed to ensure uninterrupted operations (e.g. office supplies copiers coffee supplies business cards stationery access badges).
- Car Fleet Management:
- Collaborate with the Regional Facilities Manager and Head of Operations to ensure effective management of the companys vehicle fleet.
- Monitor the delivery return allocation and maintenance of vehicles.
- Workplace Host Supervision:
- Ensure adherence to Chubbs reception processes and maintain meeting rooms and reception areas.
- Ensure cafeteria supplies are in order arrange transportation (taxis and couriers) and set up meeting and lunchrooms.
- Employee Onboarding and Offboarding:
- Administer processes related to new employee arrivals and departures including lockers access cards business cards and the Condeco office reservation system.
- Space Planning and Utilization:
- Administer the desk booking system and contribute to the planning and coordination of office layouts to optimize space utilization.
- Coordinate office moves and installations for new employees or departments.
- Health and Safety Compliance:
- Ensure all facilities comply with local regional and national health and safety regulations.
- Collaborate with the Health and Safety Manager and Security Manager to develop and implement safety processes and applications.
Qualifications
Qualifications:
- Associate or Bachelors degree in Facilities Management Business Administration or a related field is preferred.
- 13 years of experience in facilities coordination maintenance management or a related role.
- Fluent written and spoken English at a professional level.
- Proactive and serviceoriented attitude with a customerfocused approach.
- Strong ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Excellent problemsolving skills and the ability to respond effectively to emergencies or unexpected issues.
- Excellent verbal and written communication skills for effective interaction with staff vendors and management.
- Familiarity with facilities management software and standard office applications.
- Knowledge of workplace safety practices and commitment to upholding safety standards.
Our team makes the difference every time. For this reason we offer in return!
We offer hybrid working model explicit structured career development a competitive salary package annual bonus private medical cover monthly allowance for lunch continuous learning experiences work in a fun lively environment with mentoring from our groundbreaking senior mentors.
Integrity. Client Focus. Respect. Excellence. Teamwork
Our core values instruct how we live and work. Were an ethical and honest company thats wholly committed to its clients. A business thats engaged in mutual trust and respect for its employees and partners. A place where colleagues perform at the highest levels. And a working environment thats collaborative and encouraging.
Diversity & Inclusion
At Chubb we consider our people our chief competitive advantage and as such we treat colleagues candidates clients and business partners with equality fairness and respect regardless of their age disability race religion or belief gender sexual orientation marital status or family circumstances. We earnestly strive to achieve an environment where all colleagues feel comfortable to perform to their full potential and are recognized for their contributions.
Many voices One Chubb!
Required Experience:
IC
Employment Type
Full-Time
