Grant Management Specialist
Grant Management Specialist
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Job Description
Do you want to be part of our innovative and entrepreneurial team
Mitacs is a national notforprofit that helps industry and nonprofit partners solve strategic challenges by leveraging Canadas worldclass postsecondary talent and a global network of industry academic and government partnerships. Through these collaborations Mitacs helps business and community partners succeed improves students onthejob skills development and strengthens Canadas worldclass innovation ecosystem. At Mitacs we strive to develop the next generation of innovators with vital research and business skills. In partnership with domestic and international companies governments and academia we support a new economy using Canadas most valuable resource its people.
To get a better understanding of Mitacs and read the complete job description please visit our website: Management Specialist
Service Delivery DepartmentApplication & Award Administration Teams
Position Summary
Reporting to the Team LeadApplication & Award Administration this positionis responsible forcoordinating the administration of research grantapplications and awardsfrom the point ofsubmissionthroughcompletion of the project.
KEY RESPONSIBILITIES
Administration
Maintain a highstandard and exceptional client focus throughout theapplication and grant award administrationlifecycle of all projectsby:
- Reviewingand loggingall required documentationandensuring thatinformationis provided to confirm the eligibility of the grant through to completion
- Setting up invoicing for partner contributions and coordinatingtimelyprocessing with the Finance department
- Managing project changes and revised proposals to ensure eligibility of changes upon request by clients/external stakeholders
- Preparingand reviewingaward letters revising/ authorizingaward letters processingproject change request and cancellation letters.
- Applyingpartner fundingcollectingand reviewingsupplemental international documentation confirmingstart datesreviewingand processingnew intern documents.
- Followingup with participants to name interns to units enforcingstart and end date policies and respondingto questions from project participants.
- Providingguidance andassistanceto external stakeholdersregardingthe administration of their grant file and respondingto any inquiriesregardingthe relevant program.
- Ensuringtimelyrelease of funds to academic institution.
- Draftingvarious typesof correspondence to applicants/academic institution at various stages of their internship(s).
- Data entry electronic filing and data archiving.
- Collaborating with the Client Service and Support team to ensure a smooth progression of tasks through shared workflows
- Maintaining service levels and turnaround times for specific tasks as defined in our departmental key performance indicators
- Communicating effectively with various academic institution research administrations academic supervisorsinternsand partner organizations and offer solutions when challenges arise
Departmental support
- Work closely with other members oftheService Deliverydepartmentas well aswith members of other departments (e.g. Finance Business Development) to ensure proceduralchanges and risk mitigations are documented and addressedtofacilitatethe smooth processing and delivery of grant awards.
- Provide supportand/or mentorship to other members of the teamwithin a collaborative cultural environment
- Participate ad hoc in departmental initiatives to support other teams programsdepartmentsor strategic initiativesthat align with our strategy deployment.
- Any other duties asrequired
Reporting and compliance
- Ensure compliance with funding agreements and program guides.
- Assistin coordination and data collection for various relevant regional reports to funding agencies.
- Ensure accuracy of data captured in our systems
- Completetimelyandaccuratereporting.
- Collaborateclosely with the Finance department to ensureappropriate fundingallocation is applied.
- Review research agreements and proposals to ensure compliance with policies and procedures for the specific program.
Skills and experience
- Postsecondary education or equivalent work experience
- Experiencein an administrative positionand/or in academic settingis preferred
- Proventrack recordof independent clientcentred problem solving
- Strong communicationskills(written and oral) in English.
- French is an asset
- Excellenttime management and multitasking skills;attention to detail and accuracy are essential.
- Experienceworking across teams at various levels within an organization.
- Intermediatetoadvanced level of experience with Microsoft Office Suite (Outlook Word Excel Pivot Tables).
- Independently motivated with the ability to take on and complete tasks and duties without immediate direction
- Strong interpersonaland conflict resolution skills with the ability to contribute to a positive team and organizational culture.
Hiring Range:$55420 $61940
Hiring and Salary Range Transparency
Typically employees are hired transferred or promoted within the salary range specifically between the minimum and midpoint in the hiring range.
The salary range refers to the range of base salaries for a given position encompassing the minimum and maximum amounts. The midpoint of the range is positioned approximately halfway between the minimum and maximum indicating a fully qualified employee with comprehensive job knowledge and experience for the role.
Only in rare and exceptional circumstances where a candidate has the experience skills and expertise that far exceed those required for the position would we consider paying above the hiring range for this role.
Equity diversity and inclusion (EDI) and decolonization are core values at Mitacs:Equity Diversity and Inclusion Mitacs. We believe a diverse workforce comprised of individuals with different ideas strengths interests and backgrounds (e.g. gender identities and expressions Indigeneity race abilities sexual orientation and other identities) are crucial to our success. We welcome everyone to apply and encourage you to connect with us if you require accommodations during the recruitment process.
Required Experience:
Manager
Employment Type
Full-Time
