Executive Support Officer
Executive Support Officer
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1 Vacancy
Job Description
Executive Support Officer
Position Number:
Location:Parkville
Role type:Parttime 0.8 FTE); Continuing
Faculty:Medicine Dentistry and Health Sciences
Department/School: Office of the Dean
Salary: UoM 5 $83159 $95518 p.a. plus 17 super
- Support senior leadership in a worldclass medical faculty
- Develop your executive support skills in a dynamic university environment
- Investing in you benefits package including salary packaging health and wellbeing programs discounted services and professional development opportunities.
The University of Melbourne
We take pride in our people who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more viaour websiteand stay connected with our stories and people onLinkedIn.
Your next career opportunity
The Office of the Dean Faculty of Medicine Dentistry and Health Sciences is seeking a dedicated Executive Support Officer to assist in the smooth operation of the Deans office. Reporting to the Executive Assistant to the Dean you will handle daily administration and provide crucial support to senior leadership.
Your responsibilities will include:
- Assisting with diary management meeting support and travel arrangements
- Processing finance requests and reconciling expenses
- Managing records and ensuring the Dean has meeting papers prepared
- Providing general administrative support as needed.
You may be a great fit if:
- You have excellent organisational and time management skills with strong attention to detail.
- You are proficient in MS Office suite and other system.
- You are able to exercise sound judgement maintain confidentiality and communicate effectively with stakeholders at all levels
You may also:
- Have experience in higher education health services or research sectors
- Hold a tertiary qualification or equivalent experience
- Have familiarity with AI systems like MS Copilot
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment including:
- Supportive flexible work arrangements underpinned by our commitment to inclusion and wellbeing
- Progressive considerate leave provisions to empower your worklife balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and wellbeing services including a leading Employee Assistance Program
- Comprehensive career development and training plus a 25 discount on UniMelb graduate courses for your immediate family members!
For more information check outour benefitspage!
Your new team Faculty of Medicine Dentistry and Health Sciences
The Faculty of Medicine Dentistry & Health Sciences is made up of 6 schools. It has an enviable research record and is the University of Melbournes largest faculty in terms of management of financial resources employment of academic and professional staff teaching of undergraduate and postgraduate (including research higher degree) students and the conduct of basic and applied research. The Facultys annual revenue is approximately $750m with approximately $400m income related to research activities. The Faculty has a student teaching load in excess of 8500 equivalent fulltime students including approximately 1500 research higher degree students. The Faculty has approximately 3000 staff comprising 800 professional staff and 2200 research and teaching staff (plus approximately 4000 honorary staff).
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a childsafe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued respected and have the opportunity to thrive regardless of gender identity ethnicity sexual orientation disability age being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrierfree and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages including accessible document formats and alternative application methods. To discuss your specific requirements please feel free to contact Kim Groizardor send an email titled Reasonable Adjustments to . You can find more information for applicants requiring reasonable adjustments on our Careers website: and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians with unprecedented investment to attract nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information including ourIndigenous strategy please visit at the University what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesnt have a valid Working with Children Check they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies please go to you have any questions regarding the recruitment process please feel free to contact Vanessa Phan via email at ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Shortlisted candidates will be invited to an interview which we anticipate scheduling onThursday 10 April and Monday 14 April. We encourage applicants to consider their availability on these dates when applying.
Position DescriptionAdvertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Standard Time
Required Experience:
Unclear Seniority
Employment Type
Full Time
