Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.
Position: Administrative Assistant
Location: Pitkin Ave. Brooklyn (Logan)
Schedule: Monday Friday; 9am 5pm
Salary: $41600/yr.
Duties and Responsibilities:
Answers agency phones and greets visitors.
Opens screens date stamps and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the
order as necessary.
Type documents letters etc. and makes copies as needed by SRO staff.
Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit
audits and OMH supported housing review.
Assists the Program Director with administrative needs as necessary.
Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.
Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier fax machine shredder).
Ensures that all office and other supplies in open common areas are stocked at all times (i.e. paper in fax machine and printer
stationary restrooms).
Primary person responsible for keeping the office neat and orderly (e.g. reception area waiting room office equipment room
conference room kitchenette and all other
common areas).
Oversees rent payment system including copying and logging all cash receipts and processing tenant check payments.
Transfer and copy all check information onto Excel spreadsheet.
Work with Director to track health care outcomes and develop/ update care coordination database for ongoing community
collaboration.
Remain current with all Agency required compliance documents and trainings.
Requirements: Minimum High School Diploma with minimum four years administrative experience. Word and Excel required.
Click here to apply: receptionist nonprofit administrative assistant
Employment Type
Full-Time
