Administrative Assistant - Flight Operations
Administrative Assistant - Flight Operations
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Job Description
Qualifications:
- The successful candidate must possess excellent problem solving and organizational skills and have the ability to work well under pressure meet deadlines and work with minimum supervision.
- Must have a minimum Grade 12 education.
- Postsecondary diploma or college degree is an asset.
- Previous work experience in the airline industry is an asset.
- Previous work experience in an office environment is an asset.
- This position demands meticulous work standards and exemplary interpersonal skills.
- Candidate must possess excellent communication skills both written and oral.
- Strong knowledge ofMicrosoft wordExcel and outlook is required.
- Bilingualism (English and French) is an asset.
We strive to make our workplace accessible for people with disabilities. We want to ensure that you are prepared for success and therefore request that you please let us know at if you would benefit from an accommodation during the recruitment process.
Jazz recognizes that the best talent includes people of all backgrounds abilities and points of view. To be a leader in our industry Jazz celebrates diversity and values the uniqueness that each individual has to offer. We empower our people to foster an internal culture of inclusion creating safe workspaces where everyone can be their authentic self. Meeting the needs of our diverse passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.
- Assist with the distribution and maintenance of operationally required manuals and documentation (Bulletins Notices Alerts Transmittal revisions (TRs) Safety Technical Bulletins (STBs) training documents etc).
- Assist with booking RAIC appointments and preparing documentation for local airport authorities.
- Filing to crew mail slots and personnel files. (Bid packages pay advices letters certificates PPC records FAM flights medicals etc).
- Maintain inventory and distribution of crew uniforms luggage parts headsets.
- Control and post documents to the necessary information boards.
- Provide general administrative support and maintenance within the Crew rooms (cleanliness printer and fax machine toners paper supplies etc).
- Replenish and stock crew forms and coupons. (Onboard Product Compensation form Jump Seat coupons Employee Pass coupons Passenger count forms Airport forms/updates etc).
- Create and maintain crew mail files.
- Assist Onboard Product with cash deposits and pick up.
- Update forward and reconcile reports. (Grooming CARA crew snacks etc..
- Update crew parking logs.
- Order pilot business cards.
- Update the Inflight Manager direct report lists.
- Assist with the arrangement of hotel travel and boardroom bookings as requested.
- Support and assist with Onboard product reconciliation process and the necessary Guestlogix data entries.
- Distribute pickup and courier mail.
- Answer crew inquires by phone person or email and forward calls as necessary.
- Assist in the coordination of crew room employee engagement planning/activities.
- Perform general administrative duties as assigned.
- Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety and the safety of coworkers and customers.
- Other related duties as assigned.
Employment Type
Full-Time
