Compliance Manager Assistant
Compliance Manager Assistant
Posted on :
06-04-2025
Employer Active
1 Vacancy
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Job Description
Benefits:
- Dental insurance
- Health insurance
- Opportunity for advancement
- Training & development
Job Posting: Compliance Manager Assistant
Location: ServiceMaster Restore Victoria
Employment Type: FullTime
Schedule: Monday to Friday 40 hours/week
Salary: Competitive based on experience
Reports to: Compliance Manager
Employment Type: FullTime
Schedule: Monday to Friday 40 hours/week
Salary: Competitive based on experience
Reports to: Compliance Manager
Position Overview
We are seeking a highly organized detailoriented Compliance Manager Assistant to support operational efficiency and uphold compliance standards across our assignments. The ideal candidate will help manage claims coordinate with project teams and contribute to maintaining a positive gross margin on each project. This position is critical in streamlining administrative tasks estimating and ensuring accurate and timely documentation.
Key Responsibilities With Compliance Manager
Weekly Schedule Overview
Monday Review & Planning
- Conduct weekly administrative review of new claims via XactAnalysis (XA)
- Respond to adjuster and reviewer communications
- Coordinate with Project Managers (PMs) to create weekly action plans
- Identify invoiceready projects and update invoicing dashboards
- Review negative gross profit reports and ensure XA compliance
- Draft and revise estimates with input from PMs and trades
- Maintain and update compliance logs
- Attend invoicing review meetings
Tuesday PM Meetings & Weekly
- Host meetings with Compliance Manager for PMs for file maintenance and sprint planning
- Lead weekly team project review meetings
- Assist in claims documentation and estimate drafting
- Engage and follow up with trades
- Support teams with operations estimating and invoicing
- Oversee emergency work documentation and expense tracking
Wednesday Estimating Focus
- Dedicate time to thorough estimating and documentation
- Maintain and reconcile compliance logs
- Conduct file reviews and ensure XA updates are accurate
Thursday Management & PM Collaboration
- Attend weekly management huddle
- Meet with PMs for project tracking and updates
- Continue compliance log updates and estimating tasks
Friday File Maintenance & Planning
- Finalize administrative paperwork
- Review and revise estimates
- Distribute invoiceable assignment lists
- Provide final weekly updates on ongoing claims
- Evaluate performance and prepare strategies for the following week
Recurring Tasks
Biweekly
- Reconcile job logs with XA entries
- Ensure all assignments are closed/invoiced
- Revise estimates prior to invoicing
Monthly
- Audit XA files for revenue assurance
- Participate in business development planning
- Conduct project reviews and strategy updates
Annually
- Lead performance reviews and strategic planning sessions
- Facilitate IICRC compliance and staff training
- Contribute to business development and change management initiatives
Requirements
- Previous experience in restoration insurance construction or project coordination is preferred
- Familiarity with XactAnalysis (XA) or similar claims management systems
- Strong organizational communication and administrative skills
- Proficiency in documentation estimating and compliance reporting
- Ability to multitask and prioritize in a dynamic environment
- Teamoriented with excellent interpersonal skills
What We Offer
- A collaborative and missiondriven team environment
- Opportunities for career development and growth
- Training and support in industry compliance and project management
- Competitive salary and benefits package
Apply Today!
If youre a proactive problemsolver who thrives in a structured yet dynamic role we want to hear from you. Submit your resume and a brief cover letter outlining your relevant experience.
If youre a proactive problemsolver who thrives in a structured yet dynamic role we want to hear from you. Submit your resume and a brief cover letter outlining your relevant experience.
Compensation: $25.00 $27.00 per hour
By joining ServiceMaster Restore youll be part of an industry leading company that has been in Canada for more than 65 years with locations from coast to coast. Our talented network of employees share in a vision of restoring peace of mind and our culture is one of diversity where successful people work together to achieve common goals.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location and not to The ServiceMaster Company LLC.
Required Experience:
Manager
Employment Type
Full-Time
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