Accounting Assistant
Accounting Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Details
Description
Job Purpose
Supports the Finance and Administrative Services Department by performing general accounting and payable functions maintaining financial records and contributing to the accuracy and integrity of Rawhides financial systems.
Essential Functions
- Post and pay invoices and deposits
- Reconcile bank statements
- Maintain and support computerized accounting ledgers and systems
- Administer and maintain the organizational credit card program
- Assist with financial audits fixed assets and yearend processes
- Support the Finance Manager and CFO with financial tasks and projects
Job Responsibilities
- Accounts Payable
- Process invoices and purchase orders for payment in a timely and accurate manner
- Determine appropriate procurement methods for cost savings and credit card rebate opportunities
- Set up and maintain vendor files including collection and electronic storage of W9s
- Prepare yearend vendor 1099s in compliance with federal regulations
- Accounts Receivable
- Post deposits and cash receipts into accounting software (e.g. Sage) and MyEvolve system
- Assist with residential billing tasks and VP sales transactions as needed
- Support Guys Account activity including cutting checks and posting receipts
Reconcile receipt activity and resolve discrepancies
- Ledger Management & Bank Reconciliation
- Maintain and close monthend and yearend ledgers
- Reconcile multiple Rawhide bank accounts to ensure accuracy
- Investigate and resolve account discrepancies including issuing stop payments or corrections
- Maintain depreciation schedules and ensure proper accounting of fixed assets
- Credit Card Administration
- Serve as Subject Matter Expert (SME) on Rawhides credit card program and system
- Ensure user compliance with credit card policies and procedures
- Support credit card issuance workflow and general ledger integration
- Identify opportunities to streamline payment processes through increased credit card and ACH usage
- Audit and Reporting Support
- Prepare spreadsheets and gather financial documentation for internal and external audits
- Assist with ad hoc reporting and projects for the Finance Manager and CFO
- Support maintenance and upgrades of accounting and credit card systems
- Monitor department email and gather documentation as requested
- File Management & Documentation
- Create and maintain electronic filing systems for invoices and purchase order approvals
- Ensure all financial documentation is accurately filed and archived
- Gather and organize fixed asset documentation to support capital purchases
- Maintain Professional and Technical Knowledge
- Completing required trainings
- Attending educational workshops
- Reviewing professional publications
- Participating in professional societies
- Protects the Credibility of the Rawhide Mission
- Complying with the Rawhide standard of conduct
- Setting an example in words and actions that is consistent with the values and beliefs of Rawhide
- Contributes to Team Effort
- Performing other duties as directed or assigned by supervisor
Qualifications
Qualifications
- Associates degree required; degree in Accounting or Finance preferred
- 13 years of accounting finance or bookkeeping experience
- Strong analytical and organizational skills
- Proficiency in Microsoft Excel and ability to learn new systems with training
- Ability to manage multiple tasks and prioritize daily responsibilities
- Passion for Rawhides mission and commitment to ethical standards
Working Conditions
- This role may require occasional lifting standing and travel as needed for jobrelated activities
Benefit Overview:
- Competitive Pay
- Medical Dental & Vision Insurance
- Competitive 401k plan
- 10 paid Holidays
- PTO VTO Wellness Day & Floating Holiday
- 5 Weeks Paid Sabbatical Leave
- Onsite Caf (New London)
- Tuition Reimbursement
- Nature Trails/Waterfront on 600 acres (New London)
- Onsite Fitness Center and Gymnasium
- Employee Assistance Program (EAP)
- Jury Duty Leave
- Bereavement Leave
- Paid Benefits for Birth or Adoption
Employment Type
Unclear
