BioSS Administrative Assistant
BioSS Administrative Assistant
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Job Description
Biomathematics and Statistics Scotland (BioSS) seeks to appoint an Administrative Assistant who will act as support to the administrative team and scientific staff. The position will be based at any of our three sites; Edinburgh Aberdeen or Dundee with the possibility of hybrid working. BioSS is legally part of The James Hutton Institute a member of the SEFARI (Scottish Environment Food and Agriculture Research Institutes) collective and offers a stimulating working environment with 60 staff and students at four locations collaborating on applications in environmental science & ecology plant & crop science animal health & welfare and human health & nutrition.
Administrative Assistant
Job description
Purpose of the post
- Administrative support to the BioSS Administrative Officer and the BioSS Admin Team as well as BioSS staff
Main responsibilities of the post
Administrative duties:
- Enter staff timesheets into the online financial system
- Provide support to:
- the Administrative Officer deputising for this post
- the Admin Team including support to BioSS Executive
- the Training Coordinator for the facetoface courses book venues contact attendees ensure that current software is installed on the machines prepare training certificates for BioSS course attendees
- Maintain and update the BioSS outputs database and support the Admin Team in collating annual metrics for Funders
- Update and maintain records and files including keeping tidy the BioSS Admin drive updating BioSS contracts list and SharePoint/Teams spaces as required
- Support organisation of companys meetings and events including contacting venues ordering catering preparing ID badges and printing documentation
- Carry out H&S checks and ensure that relevant H&S First Aid and information is up to date
- Order goods and services maintaining stationery supplies
- Update noticeboards and support input to BioSS Intranet
- Undertake general office duties including photocopying processing mail reception duties data input word processing printing address labels arranging for poster production
Grade starting salary duration and location
- This post will be offered at Hutton Level 2 (salary range. This is a permanent appointment.
- Location for this post is flexible; the postholder will be expected to spend time at one of the BioSS offices at the University of Edinburgh James Hutton Invergowrie or James Hutton Craigiebuckler each week but we offer a very flexible working approach where a degree of working from home is encouraged.
Knowledge skills and experience
Essential
- A higher or equivalent in a quantitative subject
- The ability to work independently and as part of a team
- Competence in Word and Excel (e.g. able to write documents manage spreadsheets)
- Evidence of use of modern computer software (e.g. MS365 Miro travel booking systems)
- Evidence of good written (e.g. emails letters) and verbal communication
Desirable
- Relevant work experience
- A University degree
Other Skills and Qualities
- Punctuality precision and attention to details
- Demonstrable enthusiasm and initiative
How to apply for this post
Potential applicants are encouraged to contact Chris Ashworth to discuss this position. Further information on the above post including how to apply is available on the BioSS website at application process involves creating an account and uploading personal details along with:
- a CV including as a minimum your education and employment history
The closing date for applications is 09 April 2025. Interviews will be held either online or inperson likely on the week commencing 14 April 2025.
Benefits Offered
- Employee Assistance Programme (EAP) A confidential service available to support employees and their families with work or personal problems. Providing access to professional counsellors psychologists and worklife consultants available to help and support individuals in tackling all types of problems.
- Annual Leave Generous entitlement up to 40.5 days a year with carry over possible and guaranteed timeoff for Christmas.
- Pension Employer Contribution of 15 in a Personal Pension Plan and employee contribution flexibility.
- Selfmanaged hours and Flexible Working option to manage and spread your working time in line with organisational needs to create a healthy work life balance.
We will not consider the use of 3rd party recruitment agencies for the sourcing of candidates for this position. BioSS has been awarded Investors in People Gold Status and is formally part of The James Hutton Institute a Scottish charity No. SC041796 and an equal opportunities employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees; we encourage applications from underrepresented groups in STEM particularly women BAME and LGBTQ. We encourage flexible working and are happy to discuss options at interview stage.
The James Hutton Institute is a: Stonewall Diversity Champion; Athena SWAN Silver Status Holder; Disability Confident Committed Employer and a Living Wage Employer.
Additional Notes
Please note the minimum salary threshold for a Skilled Worker Visa is currently 38700.00. If the advertised salary for these posts fall below this threshold we regret to advise that we may not be able to provide a Certificate of Sponsorship to a nonUK citizen for this role. Applicantswho do not meet the conditions to be sponsored as per the UK governments page https://www/skilledworkervisa/whenyoucanbepaidless will need to demonstrate an alternative right to work.
Our Commitment to Equality and Diversity
We will not consider the use of 3rd party recruitment agencies for the sourcing of candidates for this position.
The James Hutton Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
The James Hutton Institute is a: Stonewall Diversity Champion; Athena SWAN Silver Status Holder; Disability Confident Committed Employer and a Living Wage Employer.
The James Hutton Institute is Happy to Talk Flexible Working.
The Company
The James Hutton Institute combines strengths in crops soils and land use and environmental research and makes a major contribution to the understanding of key global issues such as food energy and environmental security and developing and promoting effective technological and management solutions to these.
JamesHutton(was a leading figure of the Scottish Enlightenment an eighteenth century golden age of intellectual and scientific achievements centred on Edinburgh. He is internationally regarded as the founder of modern geology and one of the first scientists to describe the Earth as a living system. His thinking on natural selection influenced Charles Darwin in developing his theory of evolution.
Our Values
Documents
Employment Type
Full-Time
