Proposal Coordinator
Proposal Coordinator
Posted on :
06-04-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
06-04-2025
Job Description
An experienced ProposalCoordinator is integral to the continued success of GMHILL.
Founded in 2004 G.M. Hill Engineering Inc. (GMHILL) is a dynamic awardwinning womanowned small business (WOSB) based in Jacksonville FL. Our team of seasoned professionals delivers unparalleled fullservice building solutions setting us apart from other WOSB firms. With a robust portfolio of Prime contracts we specialize in facility assessments building inspections D/B RFP development and review planning architecture engineering construction management general construction and designbuild services for federal defense and civilian agencies as well as state and local governments.We are seeking a Proposal Coordinator to join our energetic and collaborative team. This role offers an exciting opportunity to contribute to a growing firm. If you have experience as a Proposal Coordinator possess federal proposal expertise and are eager for a new challenge in a dynamic environment we would love to hear from you.
Society of American Military Engineers 2023 Small Business Award
SBA 2024 Florida WomanOwned Small Business of the Year
Proposal Coordinator
Position Summary
We are seeking a detailoriented and proactive Proposal Coordinator to support our marketing and business development teams. Reporting to the Senior Marketing Manager this role is integral in ensuring seamless proposal development and while maintaining brand consistency across marketing materials.
The ideal candidate will have strong written and verbal communication skills the ability to manage multiple projects under tight deadlines and a keen eye for accuracy and quality. This position requires someone who thrives independently and in a collaborative team environment effectively balancing multiple priorities in a fastpaced setting.
Key Responsibilities
As a Proposal Coordinator you will:
- Manage the proposal process from initiation to completion including developing compliance matrices schedules and outlines.
- Collaborate with internal teams and subconsultants to craft compelling and compliant proposal content.
- Develop and maintain proposal templates to improve efficiency and ensure brand alignment.
- Write and edit technical content ensuring clarity consistency and persuasiveness.
- Coordinate and process inputs from multiple team members weaving content into a cohesive engaging narrative.
- Organize proposal reviews and status meetings ensuring deadlines and quality standards are met.
- Prepare and format qualifications packages RFIs RFPs and marketing materials aligned with brand guidelines.
- Support interview presentations and team preparations as needed.
- Manage a proposal tracking system monitoring deadlines submissions and success metrics.
- Contribute to marketing initiatives such as client events award submittals tradeshows and social media engagement.
- Perform additional duties as assigned to support marketing and business development efforts.
Required Qualifications
- 3 years of experience in proposal development within the architecture engineering or construction (AEC) industry.
- Experience with federal proposals (e.g. SF330 designbuild construction formats) is preferred.
- Bachelors degree in Marketing Communications English Architecture Engineering or a related field (or 5 years of equivalent experience in proposal development).
Skills & Competencies
- Proficiency in MS Office Suite (Excel Word PowerPoint).
- Advanced skills in Adobe Creative Suite (InDesign Photoshop).
- Excellent writing editing and proofreading abilities with a strong grasp of technical content.
- Ability to interpret RFPs RFIs RFQs and proposalrelated documents accurately.
- Highly organized detailoriented and capable of managing multiple deadlines.
- Strong interpersonal skills with the ability to collaborate across departments and with external partners.
- Experience with marketing communications and PR initiatives including social media strategy is a plus.
- Selfmotivated proactive and able to thrive in a fastpaced environment.
Why Join Us
- Be part of a collaborative and innovative team dedicated to highquality proposal development.
- Work in a dynamic growthoriented environment where your contributions make a real impact.
- Enjoy opportunities for career development and skill enhancement in a supportive setting.
If you are a strategic thinker with a passion for crafting compelling proposals and marketing materials wed love to hear from you! Apply today to join our team.
Disclaimer:This is not an exclusive list of all responsibilities duties and skills required of the person in this job. G.M. Hill Engineering Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race color sex national origin religion age physical or mental disability family responsibility marital status sexual orientation political affiliation veterans status or any other legal protected status. The candidate selected must pass a thorough background check (including EVerify) and comply with GMHILLs Drug and Alcohol policy adhering to preemployment random postaccident and for cause testing.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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