Administrative Assistant - Junior
Administrative Assistant - Junior
Posted on :
05-04-2025
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1 Vacancy
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Job Description
Description:
Supporting a busy collections unit within Alberta Treasury Board and Finance this role will perform a variety of administrative and clerical tasks to support the legal collections team. Duties of the Administrative Assistant will include the following but are not limited to:
Proofing and formatting word documents including collections reminder letters and demand letters.
Processing payments and posting deposits into CRM system.
Mail management including sorting scanning and making notes in the CRM system.
Prepare and send out letter correspondence by email and regular mail.
Data entry activities to record search results.
Answer phone calls and emails from debtors direct calls to appropriate team members.
Basic database searches in Alberta Corporate Registry and/or Alberta Vital Statistics as required.
Perform records management of physical and digital documents in accordance with GOA policies and practices.
Record transactions in CRM system.
Additional information to suppliers
Per worker model below this is a Onsite role.
Working Hours/location:
Standard Hours of work are 8:15 to 4:30 with a 1 hr lunch break Alberta time Monday through Friday excluding holidays observed by the province.
Location: 5TH FL SUN LIFE PLACE
Incumbency:
Net new role
Background check required.
The Supplier shall prior to commencement of the Services provide the Province on its request and at no cost to the Province with criminal record checks.
Mandatory Training Courses:
Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act Security/Cybersecurity Information Management and Respect in the Workplace. There may also be other mandatory and/or optional training.
Anticipated Interviews dates
Interviews are estimated to be held between April 1622 This is an estimate only.
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request
Equipment requirements:
the Province shall provide the requisite office space Computer furniture and office supplies. The Province shall continue to ensure that the Contractors resources have the necessary access and credentials to the Government of Albertas system.
The fixed rate quoted must be inclusive of all overhead office space and equipment including supplies administrative burden markup and all other costs to perform the Services for the duration of the Contract.
Scoring Methodology:
Financial/Pricing: 10
Resource Qualifications: 30
Interview Process: 60
$(function( $.qualPlaceHolder).each(function( if($(this).parents(#jsLegend).length ! 1 $(this).find(ul).length 0 var requested $(this).attr(requested); var presented $(this).attr(presented); var dynamicId $(this).attr(id); var text $(this).attr(text); var readOnly $(this).attr(edit) true); var flexibleScaleLevels $(this).attr(flexibleScaleLevels); var flexibleScaleLevelNames $(this).attr(flexibleScaleLevelNames); new FG.Qual( element: $(this) readOnly: readOnly requested: requested presented : presented dynamicId : dynamicId text : text flexibleScaleLevels : flexibleScaleLevels flexibleScaleLevelNames : flexibleScaleLevelNames .initialize(; ; Qualification Proofing and formatting word documents including collections reminder letters and demand letters.
Processing payments and posting deposits into CRM system.
Mail management including sorting scanning and making notes in the CRM system.
Prepare and send out letter correspondence by email and regular mail.
Data entry activities to record search results.
Answer phone calls and emails from debtors direct calls to appropriate team members.
Basic database searches in Alberta Corporate Registry and/or Alberta Vital Statistics as required.
Perform records management of physical and digital documents in accordance with GOA policies and practices.
Record transactions in CRM system.
Additional information to suppliers
Per worker model below this is a Onsite role.
Working Hours/location:
Standard Hours of work are 8:15 to 4:30 with a 1 hr lunch break Alberta time Monday through Friday excluding holidays observed by the province.
Location: 5TH FL SUN LIFE PLACE
Incumbency:
Net new role
Background check required.
The Supplier shall prior to commencement of the Services provide the Province on its request and at no cost to the Province with criminal record checks.
Mandatory Training Courses:
Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act Security/Cybersecurity Information Management and Respect in the Workplace. There may also be other mandatory and/or optional training.
Anticipated Interviews dates
Interviews are estimated to be held between April 1622 This is an estimate only.
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request
Equipment requirements:
the Province shall provide the requisite office space Computer furniture and office supplies. The Province shall continue to ensure that the Contractors resources have the necessary access and credentials to the Government of Albertas system.
The fixed rate quoted must be inclusive of all overhead office space and equipment including supplies administrative burden markup and all other costs to perform the Services for the duration of the Contract.
Scoring Methodology:
Financial/Pricing: 10
Resource Qualifications: 30
Interview Process: 60
Additional Details
- Payment Terms : Y030 within 30 days Due netY015
- Maximum Extension Term (Months) : 12
Yes/No High School Diploma/GED.
DurationExperience proofing and formatting word documents in a work setting.
1 years
Duration Relevant experience in a role similar to this. Experience must be applicable to this...
1 years
Yes/No Relevant postsecondary education in the area of office administration. Acceptable...
Duration EXP conducting AR activities and/or working in a collection environment
1 years
Duration Experience with drafting legal documents / letters
1 years
Duration Experience with public sector retention and archiving of records.
1 years
Employment Type
Full Time
Key Skills
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