Senior Accountant Payables Procurement

Duties and Responsibilities:

• Oversee the accounts payable function ensuring that all vendor invoices are processed accurately and in a timely manner.
  
• Ensure proper documentation for all payables including purchase orders supplier contracts and invoices.
  
• Reconcile vendor statements and resolve any discrepancies between accounts payable records and vendor balances.
  
• Manage payment schedules ensuring that payments are made in accordance with contractual terms and company policies.
  
• Maintain accurate records of payments made and ensure that all disbursements are authorized and properly documented.
  
• Assist in the preparation of reports related to payables including aging reports cash flow forecasts and other relevant financial documents.
  
• Manages payment schedules and negotiates favorable terms with suppliers to preserve cash flow while maintaining good supplier relationship.
  

• Build and maintain strong relationships with vendors and suppliers to ensure smooth and efficient payment processing.
  
• Assist in resolving vendor inquiries and issues regarding payments credits and discrepancies.
  
• Ensure that the company is receiving favorable terms and discounts from suppliers by reviewing contracts and negotiating payment terms when needed.
  
• Monitor vendor performance ensuring compliance with payment terms and conditions
  

• Review and process procurementrelated invoices ensuring that they match with purchase orders and goods receipts.
  
• Ensure the correct coding of expenses ensuring alignment with the company s chart of accounts and cost centers.
  
• Collaborate with the procurement team to ensure accurate and timely accounting of inventory purchases including capitalization of assets and inventory tracking.
  
• Support procurement activities by providing timely financial data to assist with budget preparation and cost management.
  
• Assist with vendor analysis and reporting on procurement expenditures costsaving opportunities and payment terms.
  

• Prepare and maintain accurate financial records related to accounts payable and procurement transactions.
  
• Support monthend and yearend closing processes by ensuring that all payables are properly recorded and reconciled.
  
• Assist in the preparation of financial reports for senior management including budget vs actual analysis and procurement cost analysis.
  
• Provide variance analysis and financial insights to the finance team regarding procurement and payables.
  
• Support auditors during internal and external audits by providing necessary documentation and explanations for accounts payable and procurement transactions
  

• Ensure compliance with internal financial controls policies and procedures in the procurement and payables functions.
  
• Review procurement and payment procedures for accuracy and efficiency making recommendations for improvements as needed.
  
• Ensure that all procurement transactions are recorded in accordance with accounting standards and tax regulations.
  
• Monitor the accuracy and completeness of financial data in procurementrelated systems and ensure data integrity.
  

• Identify opportunities for streamlining and improving the procurement and accounts payable processes.
  
• Recommend and implement process enhancements to reduce costs improve accuracy and accelerate payment cycles.
  
• Work with crossfunctional teams to implement system improvements automation and process changes that improve efficiency and control
  

• Supervise and mentor junior accounting staff providing guidance and training on accounts payable procurement accounting and best practices.
  
• Assist with workload prioritization and ensure deadlines are met within the accounts payable team.
  
• Foster a collaborative work environment ensuring alignment with other departments such as procurement and finance.
  

Requirements

Benefits