Accounting Specialist
Accounting Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Duties in summary include ensuring accurate and proper supplier information is collected and maintained within the guidance of University Policy and IRS guidelines. Review many incoming financial documents to ensure accurate and prompt payments. Provide primary customer support for campus departments by responding to customer inquiries and providing training and guidance on preferred payment methods and University Policy. Reconciliation of accounts as needed. Contact departments to obtain additional information and/or documentation as needed. Work closely with other Financial Services departments as needed. Maintain confidentiality and security of departmental and personal information.
Responsibilities
1. Purchasing Specialist 1 manages vendor data entry maintains accurate supplier records and fosters strong vendor relationships. This role ensures compliance with company policies facilitates smooth vendor onboarding and supports operational efficiency by keeping vendor records current. 2. Enter update and maintain vendor information in the company database. 3. Ensure accuracy and completeness of supplier records including contracts tax forms and compliance documents 4. Coordinate vendor onboarding processes including documentation collection and approvals. 5. Serve as the primary point of contact for vendor inquiries and issue resolution. 6. Develop and maintain positive relationships with suppliers to enhance business partnerships. 7. Ensure vendor compliance with company policies industry regulations and contractual agreements. 8. Conduct periodic audits of vendor records to verify accuracy and adherence to standards. 9. Work with internal Accounts Payable Procurement and Tax Services departments to resolve vendorrelated discrepancies. 10. Collaborate with procurement and finance teams to streamline vendor management processes. 11. Generate reports on vendor performance costs and contract status 12. Identify opportunities for process improvements and efficiency in vendor management. 13. Ensure compliance with all applicable laws regulations and university policies.
Minimum Qualifications
Associates degree in Accounting Finance or a related field plus two years fulltime clerical accounting experience or equivalency (one year of education can be substituted for two years of related work experience) required. The ability to understand interpret and apply University and departmental regulations; demonstrated spreadsheet skills; and demonstrated human relations and effective communication skills required. Experience using software programs such as PeopleSoft or Kronos may be required for certain positions. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Required Experience:
Unclear Seniority
Employment Type
Full Time
