Administrative Assistant Stormont Vail Events Center

Oak View Group is the global leader in venue development management and premium hospitality services for the live event industry. Offering an unmatched 360degree solution set for a collection of worldclass owned venues and a client roster that includes the most influential highest attended arenas convention centers music festivals performing arts centers and cultural institutions on the planet.

Stormont Vail Events Center is looking for a highly organized and detailoriented Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support to the executive and departmental teams.

We are a closeknit office with a great culture which means theres lots of room for growth learning and collaboration within the team. Here at Oak View Group were committed to creating an inclusive culture where all employees feel welcomed and valued.

This role pays an hourly rate of $16.75 to $19.00.

Benefits for FT roles: Benefits: Health Dental and Vision insurance 401(k) savings plan 401(k) matching and paid time off (vacation days sick days and 11 holidays).

This position will remain open until May 2 2025.

Stormont Vail Events Center is the premier entertainment exhibition and convention venue in Northeast Kansas. The facilities in central Topeka is owned by Shawnee County and managed by Oak View Group. Our five buildings include a newly renovated 10000 seat arena; a newly renovated exhibit hall with over 78000 sq. ft. of open space; a livestock facility with a show arena exercise arena and stalls; and two community buildings used for numerous small and mediumsized functions.

Administrative Assistant Job Responsibilities:

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel schedules appointments signs for incoming packages and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff including making travel arrangements.
• Drafts and edits letters reports and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment including printers copiers and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Research as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

Administrative Assistant Skills & Qualifications:

• High school diploma or equivalent associates degree preferred but not required
• Past administrative experience or tenure in an office setting preferred but not required
• Digital literacy and research skills including the ability to analyze the reliability of information
• Familiarity with standard office platforms such as Microsoft Office
• Data management and entry skills including the ability to maintain and improve filing systems
• Accurate record keeping
• Written communication skills
• Time management multitasking and flexibility
• Organizational skills
• Accuracy and attention to detail
• Supply management and inventory control
• Interpersonal skills professional and courteous demeanor excellent office and phone etiquette
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problemsolving and process improvement
• Ability to work well independently and in collaboration with others

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens ourpeople improves ourservice and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.