Accounts Payable Specialist

This position will provide basic clerical support for the accounts payable function and it will have interaction with all company personnel and outside vendors on a daily basis. This position will be required to perform system research with accurate and concise analysis with reporting of the findings to management. Flexibility and multitasking is a key aspect of this position with strong time management and organizational skills. This position reports directly to Accounts Payable Manager.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provide Accounts Payable system and procedural support to all employees who are responsible for processing payables for all accounting systems utilized by the Company.
• Daily mitigation of Invoices in the Accounts Payable Exception Queue
• Process all New Vendor Setup Requests to include processing of TIN Matching and OFAC searches with a detailed knowledge of government regulations to ensure all IRS OFAC and internal control requirements are met.
• Provide support for the generation of the Annual 1099 Vendor Statements.
• Monitor and perform VOID Check Requests received within the month and prior to monthend close.
• Perform research for all vendor refund checks to ensure proper and timely deposit to the correct entity by monthend.
• Perform audit of all Employee Expense Reports to ensure compliance with Company reimbursement policies
• Prepare corporate invoices for biweekly Overtime Payroll Billings
• Provide support during the Weekly check run
• Maintenance of AP Files/Offsite Storage
• Backup for Check Writer
• Backup for P2P Invoice Entry
• Backup Accounts Payable Batch posting
• Performs other duties and Special Projects as assigned.

Company Value Indicators:

• INTENTIONAL: Able to build deep customer relationships by working with internal and external partners.

• INTUITIVE: Ability to anticipate any barriers that may affect customer/vendor/coworker conflict or stress.

• CRAFTED: Able to focus and be accountable for delivery of accounts payable items.

• RESPONSIVE: Ability to listen set clear expectations and engage in crucial conversations on a customer and colleague level.

• RELIABLE: Able to consistently communicate goals and progress with coworkers.

• IMPACTDRIVEN: Regularly measure performance of accounts payable functions and provide data and reports upon request.

• SINCERE: Able to work collaboratively with your team through trust and transparency.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCES Some college or bachelors degree in accounting or finance preferred. Minimum of 5 years of Accounts Payable accounting experience Relevant experience in the commercial real estate industry preferred.

COMMUNICATION SKILLS Ability to read and interpret documents such as correspondence reports and procedure manuals. Ability to provide verbal written detailed instructions to others.

COMPUTER SKILLS Proficient in Microsoft Office (Outlook Word and Excel). Demonstrate understanding of automated accounting systems Yardi preferred. Demonstrate understanding of automated invoice workflow processing such as AVID or Yardi Procure to Pay. Demonstrate understanding of working in various online banking platforms to perform transactions and run reports.

MATHEMATICAL SKILLS Strong ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to calculate intermediate figures such as percentages and discounts. Intermediate to advanced accounting and financial skills and knowledge.

REASONING ABILITY Ability to apply common sense understanding to carry out instructions provided in written oral or diagram form. Strong organizational skills and attention to detail. Ability to analyze multiple data points to determine correct course of action. Ability to compare data/documents received against company policy requirements to ensure compliance

TIME MANAGEMENT SKILLS Strong time management skills attention to detail and commitment to follow through while working in a fastpaced entrepreneurial environment as a handson contributor

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee may occasionally walk; reach with hands and arms; stoop or kneel. The employee may regularly sit; stand; talk or hear; use hands and fingers to handle or feel.

Hamdan Resources LLC is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer (EEO/AA) making decisions without regard to race color religion creed sex sexual orientation gender identity marital status national origin age veteran status disability or any other protected class. U.S. Citizenship and/or authorization to work within the U.S.is required for most positions.