Financial Assistant Temp
Financial Assistant Temp
Posted on :
05-04-2025
Employer Active
1 Vacancy
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Job Description
Job Description Summary
Reporting to the Assistant Director of Administrative Operations the Financial Assistant provides support by ensuring timely payments to employees students and vendors. This position requires basic knowledge and understanding of accounting principles.
Responsibilities
Process Financial Needs in Accordance with Fiscal Policy Create payment requests within PeopleSoft. Compile all necessary documentation. Work with the supplier team to create and update supplier profiles for students vendors and others receiving payment from Chapman University. Draft Independent Contractor Agreements and see them through to full . Work with the Purchasing Department to place orders and enter purchase requisitions. Monitor approval status for purchase orders delivery of orders and submit purchase receipts to Accounts Payable for payment. Create expense reports travel requests cash advances PCard reconciliations etc. within Concur. Deposit checks received for Fowler School of Law. Draft invoices to outside parties. Generate various financial and budget reports to assist in determining budget variances and financial discrepancies. Monitor and reconcile routing accounts payable and receivable lines. Monitor status of payments receivables purchase requisitions/orders expense reports and other similar items. Advise supervisor of budget blocks and transfers needed. Liaison for Financial Matters Serve as primary liaison to students and staff on matters relating to reimbursements purchases and other fiscal questions. Initiate and/or review requests for payments to ensure accuracy proper authorizations and compliance with fiscal policies. Supporting Administrative Operations Assist the Assistant Director of Administrative Operations and other staff with various projects and other duties as assigned.
Required Qualifications
Associate or undergraduate degree in a similar and/or related field. Minimum of 1 year of experience in providing basic accounting support including monitoring charges and reconciling expenses. Working knowledge of accounting principles. Basic comprehension of reading and drafting contracts. Strong background in Microsoft programs particularly Excel and Outlook. Excellent attention to detail and accuracy of figures with strong arithmetic skills. Effective communication skills. Ability to maintain confidentiality. Able to work collaboratively with the law school team as well as other university departments to process financial needs in a timely manner in accordance with university fiscal policy. Able to balance competing deadlines and priorities.
Reporting to the Assistant Director of Administrative Operations the Financial Assistant provides support by ensuring timely payments to employees students and vendors. This position requires basic knowledge and understanding of accounting principles.
Responsibilities
Process Financial Needs in Accordance with Fiscal Policy Create payment requests within PeopleSoft. Compile all necessary documentation. Work with the supplier team to create and update supplier profiles for students vendors and others receiving payment from Chapman University. Draft Independent Contractor Agreements and see them through to full . Work with the Purchasing Department to place orders and enter purchase requisitions. Monitor approval status for purchase orders delivery of orders and submit purchase receipts to Accounts Payable for payment. Create expense reports travel requests cash advances PCard reconciliations etc. within Concur. Deposit checks received for Fowler School of Law. Draft invoices to outside parties. Generate various financial and budget reports to assist in determining budget variances and financial discrepancies. Monitor and reconcile routing accounts payable and receivable lines. Monitor status of payments receivables purchase requisitions/orders expense reports and other similar items. Advise supervisor of budget blocks and transfers needed. Liaison for Financial Matters Serve as primary liaison to students and staff on matters relating to reimbursements purchases and other fiscal questions. Initiate and/or review requests for payments to ensure accuracy proper authorizations and compliance with fiscal policies. Supporting Administrative Operations Assist the Assistant Director of Administrative Operations and other staff with various projects and other duties as assigned.
Required Qualifications
Associate or undergraduate degree in a similar and/or related field. Minimum of 1 year of experience in providing basic accounting support including monitoring charges and reconciling expenses. Working knowledge of accounting principles. Basic comprehension of reading and drafting contracts. Strong background in Microsoft programs particularly Excel and Outlook. Excellent attention to detail and accuracy of figures with strong arithmetic skills. Effective communication skills. Ability to maintain confidentiality. Able to work collaboratively with the law school team as well as other university departments to process financial needs in a timely manner in accordance with university fiscal policy. Able to balance competing deadlines and priorities.
Employment Type
Temp
Key Skills
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