Jobsite Administrator
Jobsite Administrator
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Job Description
Any Employment Offers are Contingent Upon Successful Completion of the Following:
- Verification of Work Authorization and Employment Eligibility
- Substance Abuse Screening
- Physical Exam (if applicable)
- Background Checks for Badging/Security Clearances (if applicable)
About Hensel Phelps:
Founded in 1937 Hensel Phelps specializes in building development construction and facility services in markets ranging from aviation to government commercial transportation critical facilities healthcare and transportation. Ranked #1 in aviation and #6 overall general contractor in 2024 by BDC Hensel Phelps is one of the largest employeeowned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership Integrity Builder Diversity and Community Hensel Phelps brings our clients visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.
Compensation range: $18.00 $22.00/hour full benefits included (hourly wage dependent on experience Kuna ID only)
Position Description:
The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a serviceoriented team member who can take initiative work independently and adapt quickly in a fastpaced work environment.
Position Qualifications:
- Associate degree preferred.
- 2 years administrative experience.
- Comprehensive proficiency in current version of Microsoft Word Excel and Outlook.
- Excellent oral and written communication skills; customer service oriented.
- Collaborative innovative and quick learner.
- Great attention to detail organized and ability to multitask.
- Certification of Notary or Notary Certificate (acquired within 60 days of hire).
Essential Duties:
- Greet visitors/industry partners and help with checkin via visitor management system.
- Answer the central phone line and direct incoming calls to appropriate personnel.
- Provide administrative support to office executives Estimating Department Marketing Department Operations Department and for the operational needs of theregion overall.
- Manage and update theregional calendar with companywide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed.
- Compose and manage routine correspondence to all levels of personnel.
- Maintain office machines equipment and supplies by conducting regular inventory checks ordering supplies and scheduling routine service appointments.
- Submit payroll weekly for all office personnel and process weekly invoices.
- Check and distribute mail daily.
- Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain regionwide badging spreadsheet.
- Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events.
- Oversee company fleet by keeping vehicle registration safety inspection and insurance up to date. Track vehicle location and transfers via equipment spreadsheet.
- Responsible for helping with the New Hire onboarding via UKG Onboarding.
Benefits:
Hensel Phelps provides generous benefits for our fulltime employees. This position is eligible for companypaid medical insurance life insurance accidental death & dismemberment longterm disability 401(K) retirement plan and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result employees are eligible for paid time off beginning upon hire.
Equal Opportunity and Affirmative Action Employer:
Hensel Phelps is an equal opportunity and affirmative action employer. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race color religion sex age national origin sexual orientation gender identity and expression domestic partner status pregnancy disability citizenship genetic information protected veteran status or any other characteristic protected by federal state or local law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 601.35(c)
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Required Experience:
Unclear Seniority
Employment Type
Full-Time
