Secretary School Attendance Secretary School LibraryMedia - Split position

Mesa County Valley School District 51

Posted on : 05-04-2025

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1 Vacancy

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Job Location

Grand Junction, CO - USA

Monthly Salary

$ 17 - 19

Vacancy

1 Vacancy

Posted on : 05-04-2025

Job Description

Position Type:
Administrative Support Staff/Secretary

Date Posted:
4/3/2025

Location:
Grand Junction High School

Date Available:
202526

Closing Date:
04/08/2025

This is a split position working 6hours/day as Attendance Secretary and 2hours/day as Library Media Secretary. 8hours total

Job Title: Secretary School Attendance Pay Program: Support Staff FLSA Status: NonExempt Reports to: School Principal(s) or Designee Pay Range: CH 9 $20.42 $22.70 Work Year:207 Days / 6 Hours

VISION: To Engage Equip and Empower Each and Every Student Each and Every Day.

SUMMARY: Operating under the general supervision of the school Principal(s) the employee will perform a variety of secretarial responsibilities and performs all attendance related duties. Employee acts as a technical resource for others inside the district including administrators staff teachers students and parents by maintaining accurate and complete student attendance records. This position responds to electronic and in person inquiries which requires interpreting policies while providing information. They are also often a first point of contact for the public staff students and parents entering the school and must work cooperatively to facilitate these interactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions

Monitors and processes daily student attendance data entries in the student tracking database and maintains attendance records according to district policy. Generates a variety of attendance related reports for administrative staff and state compliance requirements. Issues timely attendance/illness letters and other correspondence providing customer service to attendance related communications. Provides substitute teacher assistance regarding attendance and general overall school layout and works with the Attendance Case Managers providing reports information and updates as needed.

Supports the front counter and office traffic providing assistance across a variety of topics including but not limited to early/late departures/arrivals visitor sign in/out and student/staff inschool contact as necessary. Facilitates general customer service assistance for staff parents visitors vendors and student questions and concerns. Answers the telephone throughout their day and is responsible for maintaining the automated calling system.

Maintains timely updates to the student cumulative files and student tracking database in accordance with district policy. Coordinates and documents new student enrollment registration process and oversees student transfer requests in compliance with School of Choice policy. Handles documentation process of student suspensions withdraws and expulsions. Oversees internal transfer of student Folders to and from Pupil Records.

Assists with the state mandated October Count through the generation of monthly and annual count reports and functioning as a contact person for the schools October Count event.

Updates and generates Grade Report Cards then oversees the distribution of midterm and yearend Report Cards.

Prepares a variety of reports letters and other communications as requested by administrators and/or teachers. Perform updates to the parent communication website School Connects and conducts other clerical duties as needed.

Provides training task assignment and supervision for Office Student Aides as assigned.

Performs the duties of the Health Assistant and/or Work Room Assistant in their absence.

Prepares compiles and submits data for annual CDE reports

Perform other duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE:

High school diploma or equivalent and including courses in office technology and office skills
Minimum of one year clerical and/or secretarial experience required. Experience in a school environment preferred

LICENSES REGISTRATIONS or CERTIFICATIONS:

Criminal background check required for hire
CPR and First Aid certifications within 60 days of hire

TECHNICAL SKILLS KNOWLEDGE & ABILITIES:

Exceptional customer service and public relations skills
Strong oral communication and phone etiquette skills
Strong written communication skills
Personal computer and keyboarding skills
Basic math and data entry skills
Interpersonal relationship building skills
Ability to manage multiple priorities with frequent interruptions
Ability to listen effectively and take direction from multiple sources
Ability to maintain confidentiality in all aspects of the job
Ability to promote and follow Board of Education policies and building and department procedures.
Ability to communicate interact and work effectively and cooperatively with people from diverse ethnic and
educational backgrounds
Ability to recognize the importance of safety in the workplace follow safety rules practice safe work habits utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

Operating knowledge of and experience with personal computers and peripherals
Operating knowledge of and experience with typical office equipment such as copier fax machine scanners etc.
Operating knowledge of and experience with office software such as word processing spreadsheets and email
Operating knowledge of student information and scheduling software parent communication software and the automated calling system within three months of hire

Job Title: Secretary School Library/Media Pay Program: Support Staff FLSA Status: NonExempt Reports to: Principal Library/Media Specialist or Designee Pay Range: CH 6 $17.57 $19.97 Work Year:207 Days / 2 Hours

VISION: To Engage Equip and Empower Each and Every Student Each and Every Day.

SUMMARY: Operating under the general supervision of the school Principal and/or Library/Media Specialist the employee will perform a variety of secretarial responsibilities and performs all daily library/media related duties. Employee acts as a technical resource for others inside the district including administrators teachers and students by maintaining accurate and complete student library records and troubleshooting basic computer hardware/software problems. This position is often a first point of contact for the staff and students entering their school library and must work cooperatively to facilitate these interactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions

Assists the Library/Media Specialist or Building Designee with daily circulation desk functions and general library traffic providingassistance across a wide variety of topics including but not limited to updating student library records basic research and resources checkin checkout process. Utilizing the Districts integrated library system this position facilitates general customer service assistance to library users oversees students library behavior and is available to answer general questions and/or concerns.

Provides training task assignment and supervision for Library Student Aides and/or volunteers as assigned.

Maintains timely updates to student and District database systems regarding library and media accounts including preparing overdue notices and billing statements. This position manages interlibrary and intralibrary loans of materials and books for their building. Duties under this responsibility include shelving books reading shelves and assisting with inventory counts.

Receives and processes materials and books for the Library collection. Oversees the textbook checkin and checkout process for students and teachers.

Troubleshoots basic computer hardware and software problems. This position must have a working knowledge of the Districts student database software and other District systems in order to perform these duties effectively.

Prepares a variety of reports book/media lists signage and materials displays as well as other communications as requested throughout the year. Compiles data for and assists with yearend reports as requested as needed.

Perform other duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE:

High school diploma or equivalent required and*;
One to two years of experience in library skills or knowledge in classroom management and working with children required
Additional credit hours in office skills library/media management or computer applications required;
Preference given for previous District experience;
Bilingual oral and written skills English/Spanish are desirable;
*Acceptable demonstration of education and/or experience is at the sole discretion of the district.

LICENSES REGISTRATIONS or CERTIFICATIONS:

Must successfully complete a criminal background check required for hire;
Valid Colorado drivers license or identification required;
Attend and successfully complete all staff development training as required by state law or as directed by supervisor.

TECHNICAL SKILLS KNOWLEDGE & ABILITIES:

Exceptional customer service and public relations skills;
Strong oral communication skills;
Strong research and written communication skills;
Basic math data entry and database application skills;
Interpersonal relationship building skills;
Strong personal computer and keyboarding skills combined with a basic understanding of information technology;
Ability to work with students with diverse backgrounds and abilities;
Ability to maintain confidentiality in all areas;
Ability to listen effectively and take direction from multiple sources;
Ability to manage multiple priorities and tasks with frequent interruptions;
Ability to promote and follow Board of Education policies and building and department procedures;
Ability to communicate interact and work effectively and cooperatively with people from diverse ethnic and
educational backgrounds;
Ability to recognize the importance of safety in the workplace follow safety rules practice safe work habits utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

Operating knowledge of and experience with personal computers a variety of printers and peripherals;
Operating knowledge of and experience with typical office equipment such as copier fax machine scanners etc.;
Operating knowledge of department/district office software including email word processing and spreadsheets;
Operating knowledge of the student tracking database and library/media software within three months of hire.

Salary & Benefits:
View all salary schedules for the current school year at: https://www.d51schools/departments111/humanresources/salaryschedules
Information regarding D51 Benefits can be found here: https://www.d51schools/departments111/humanresources/employeebenefits

Employment Type

Full-Time

Company Industry

Key Skills

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About Company

Mesa County Valley School District 51

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Secretary School Attendance Secretary School LibraryMedia - Split position

Mesa County Valley School District 51

Job Description

Employment Type

Company Industry

Key Skills

About Company

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