Office Admin 9 months contract
Office Admin 9 months contract
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Salary Not Disclosed
1 Vacancy
Job Description
Office Care:
Oversee the maintenance and functionality of office facilities including but not limited to:
Oversee daily office operations to ensure a wellmaintained and efficient workplace.
Manage office space planning and utilization optimizing layouts for efficiency and collaboration.
Manage pantry supplies inventory office cleanliness and overall organization.
Liaise with building management and external vendors to ensure smooth office operations.
Event Planning:
Plan and execute internal events (team bonding YEP ... to foster employee engagement.
Propose creative ideas for culture activities.
Participate in crossteam projects (office decoration contests employee surveys ... and provide handson support when needed.
Newcomer Experience:
Welcome and Integration: Ensure a welcoming and efficient onboarding experience for new employees.
Prepare onboarding kits parking cards office access and ensure new hires feel warmly welcomed.
Address employee inquiries and concerns related to workplace issues promptly and professionally.
Employee Gifting:
Manage employee gift programs (birthdays work anniversaries maternity gifts special celebrations).
Work with vendors to source creative and meaningful gifts.
Business Travel:
Handle flight accommodation and transportation bookings for business trips training and conferences.
Vendor & Payment Handling:.
Manage budgets and control costs related to office operations.
Oversee contracts and agreements for vendors and service providers...
Coordinate Legal and Finance to process timely contracts payments for office services event expenses and employee engagement initiatives...
Adhoc Support:
Participate in crossteam projects (office decoration contests employee surveys ... and provide handson support when needed.
Qualifications :
Education: A college diploma in business administration hospitality management or a related field is preferred.
Experience:
Minimum of 1 years of experience in office management event coordination or a similar role.
Proven experience in managing vendor relationships.
Experience in coordinating logistics for events and managing office facilities.
Skills:
Excellent organizational and timemanagement skills.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint).
Proficiency in basic design software such as Canva.
Attention to detail and accuracy
Additional Information :
Thank you for taking your time to read our job description and thank you in advance if you decide to apply for this position. Shortlisted candidates will be contacted within 2 weeks since application otherwise we might meet when another chance arises.
By proceeding with your application you are adhering to our PDPA policies. In case you are interested to know more read about our Candidates Personal Data Privacy Statement.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
