Real Estate Administrator
Real Estate Administrator
Posted on :
05-04-2025
Employer Active
1 Vacancy
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Job Description
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of onsite outpatient medical property management. This person will assist in effectively implementing procedures cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of onsite outpatient medical property management. This person will assist in effectively implementing procedures cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
- Coordinate special events such as holiday events/parties welcome lunches book fairs blood drives food drives etc.
- Maintain inventory of office supplies and property staff directory
- Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI business licenses and W9 on all Vendors
- Assist with preparing and administering service agreements
- Establish and maintain record keeping and filing systems; classifies sorts and files correspondence for tenant files and other documents
- Responsible for accounts payable accounts receivable and reporting
- Maintain property files in Box/Compass/etc.
- Assist PMs with entering new contracts into Quickbase for TI Capital and Insurance related projects
- Interact and correspond with tenants to address problems or complaints as it relates to janitorial maintenance accounting etc.
- Occasionally assist Property Manager with AR collections
- Obtain and track expired Tenant COIs
- Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner
- Compiling and reviewing Tenant Billings and other miscellaneous charges
- Provide management team with aged delinquency reports and send delinquency letters
- Additional miscellaneous items as requested by Management
POSITION REQUIREMENTS
- Must have a minimum high school diploma or GED an associates or bachelors degree preferred
- Previous exposure tocommercial property management
- Bilingual English/Spanish preferred
- Experience with MRI and Yardi software preferred
- Previous exposure to real estate accounting and familiarity with monthly accounting cycle including an understanding of A/P A/R and commercial leases
- Possess professional demeanor and excellent interpersonal and customer service skills
- Have access to reliable transportation and maintain a valid drivers license
- Computer literate and proficient in MS Word Excel PowerPoint Outlook
- Excellent communication skills both verbal and written
- Ability to work independently
Required Experience:
Junior IC
Employment Type
Full-Time
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