HUMAN RESOURCES ASSISTANT - Part Time

Primary Responsibilities

• Assist with basic HR inquiries.
• Prepare HR reports and presentations as required.
• Coordinate the onboarding process for new hires including preparing new hire paperwork and conducting orientation sessions.
• Complete data entry for new hires and separations.
• Handle employment verification requests as they arise.
• Help maintain HRIS data for assigned entities.
• Maintain employee personnel files in an organized and orderly manner.
• Ensure I9 compliance and other record keeping requirements.
• Answer employee questions regarding benefits and provide necessary forms and information.
• Assist with benefit enrollments changes and terminations in a timely manner.
• Perform general office work such as filing copying scanning faxing and answering phones
• Assist with a variety of associate needs such as password resets ID/nametag printing basic benefit/payroll questions etc.
• Support HR initiatives related to employee engagement retention and performance management.
• Help organize employee activities and events.
• Recruiting:
  • Establish and maintain relationships with hiring managers for questions regarding recruitment selection and hiring.
  • Creating and posting job advertisements for various positions within the company.
  • Reviewing resumes and applications to identify suitable candidates.
  • Performing initial phone or inperson interviews to assess candidate qualifications.
  • Coordinating interview schedules between candidates and hiring managers.
  • Post openings in online venues with professional organizations and in other position appropriate venues.
• Facilitates travel arrangements (transportation accommodations agenda visa/passports) based on guests travel needs and preferences.
• Creates and manages itineraries to include any changes.
• Complete related expense reports.
• Assists Human Resources and plant leadership with preparing for meetings to include preparing materials obtaining materials in advance and distributing materials.
• Obtains appropriate support for virtual attendees including technical needs and logistics.
• Screen calls and respond to emails as needed.
• Facilitates onsite meetings/visits including:
  • Greets and assists planned guests and visitors.
  • Planning for catering
  • Scheduling rooms
  • Arranging for transportation
  • Making guest badges
• Assists with coordinating and managing meetings and events such as staff meetings allhands meetings offsites team gatherings etc. overseeing all calendaring communication technology location and meal logistics and related followup activities.

Required Skills

• Appreciation of administrative responsibilities
• Innately friendly warm and engaging
• Prior office experience
• Excellent computer skills in a Microsoft Windows environment including Excel
• Effective oral and written communication
• Excellent interpersonal skills
• Excellent time management and organizational skills
• Ability to establish strong working relationships at all levels of the organization
• Ability to juggle multiple tasks and prioritize to effectively respond to inquiries
• Display high levels of integrity confidentiality and professionalism in all situations
• Ability to work with a variety of people and personality types
• Equally comfortable working independently and on a team