Senior Management Analyst
Senior Management Analyst
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$ 76245 - 128841
1 Vacancy
Job Description
Description
**This recruitment is open until filled. Early submissions are encouraged.**
The City of Oxnards Public Works Department Special Districts Division is seeking a Senior Management Analystwith strong analytical and management skills to be part of the team. This individual will be responsible forthe Divisions public engagement administration procurements and tasks related to the formation and reformation of Districts within the City.
WHAT YOULL DO:
Manage and assist with contract procurements including scope writing
Collaborate with Public Works administrative staff
Write and present staff reports to City Council
Engage with residents regarding Division operations petitions and polling requests for information and budget updates
Explain and manage the Proposition 218 process for Districts that elect to adjust their formation documents
Coordinate the purchase of equipment services supplies or materials for the city;
Evaluate and recommend action on bids and proposals;
Receive and process requisitions;
Prepare evaluate and recommend action on bid documents;
Administer cooperative purchasing agreements;
Negotiate contracts;
Assist with preparation of specifications proposals evaluations and awards;
Develop and maintains vendor relationships;
Ensure compliance with policies and procedures.
Performs other duties of a similar nature and level as assigned.
Payroll/Classification Title:Administrative Services Analyst Senior
SUPERVISION EXERCISED / SUPERVISION RECEIVED:
Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations coordinating training and implementing hiring discipline and termination procedures.
DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial managerial and/or operational analysis work and/or provides professional program analysis evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.
WORK SCHEDULE:The normal work week is Monday through Thursday 7:30am to 5:30pm and alternating Fridays 8:00am5:00pm. Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs.The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work.
Essential Functions
- This class specification represents only the core area of responsibilities; specific position assignments will vary depending on the needs of the Department.
Performs advanced professional financial managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker
Provides programs management in assigned area; provides analytical support and coordination of special projects as assigned.
Responds to inquiries from internal and external customers; conducts research audits and/or assessments; provides information guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and provides project staff support liaison services and/or general oversight to designated committees external stakeholders or project teams. Monitors and ensures compliance with policy procedures standards and/or regulations.
Gathers information analyzes and compiles data identifies requirements and trends and presents findings; prepares updates and maintains records reports presentations and databases.
Participates in the development implementation monitoring and evaluation of assigned division program and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.
Performs other duties of a similar nature and level as assigned.
Positions assigned tomanagement analysis/program administrationmay be responsible for:
Perform professional advanced journeylevel analysis policy support and program/project administration;
Lead project development design coordinate and implement programs;
Manage projects;
Conduct financial analysis
Administer contracts;
Prepare agenda items for City council and other boards and commissions;
Compile and analyze data;
Prepare complex reports;
Represent the city in professional meetings and/or with other agencies;
Write grant applications; conduct surveys;
Recommend policies and procedures;
Participate in the design of new and revised programs systems procedures and methods of operations;
Coordinate and review transactions;
Plan and coordinate safety programs and emergency plans as assigned;
Perform injury/accident investigations as assigned;
Assist with deterring reasonable accommodations as assigned.
Minimum Qualifications
The following are theminimumqualifications necessary for entry into the classification:
EDUCATION:
- Bachelors degree in business administration finance accounting or related field
EXPERIENCE:
- Three 3 years of journeylevel professional experience in area of assignment
OTHER REQUIREMENTS:
- Must be able to effectively communicate in English both orally and in writing.
General Information
APPLICATION PROCESS:
Submit NEOGOV/Government Jobs online application.
Complete and submit responses to the supplemental questions if required.
Upload resume cover letter proof of degree (transcript) or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other fulltime parttime and temporary assignments. There is currently one 1 fulltime vacancy within the Public Works DepartmentSpecial Districts Division.
Selected candidate(s) must pass a thorough background investigation.
UNION MEMBERSHIP:Positions in this classification are represented by the Oxnard Mid Managers Association (OMMA).
NOTE:For most positions the City of Oxnard relies on office automation (Microsoft Office/Google) and webbased enabled tools therefore candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.
Regular and reliable attendance effective communication skills and development of effective working relationships are requirements of all positions.
Employees are required to participate in the Citys direct deposit plan and are paid on a biweekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100 all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY:The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race color religion sex national origin age marital status medical condition disability or sexual orientation.
REASONABLE ACCOMMODATION:The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT:On the first day of employment new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986 as amended. The City participates in EVerify and will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S. If EVerify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you including terminating your employment. Employers can only use EVerify once you have accepted a job offer and completed the Form I9. For more information on EVerify please contact DHS.dhs/everify
If you have any questions regarding this recruitment please contact Vivian Morales ator.
NOTE:The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice
Required Experience:
Senior IC
Employment Type
Full-Time
