Client Liaison and Administration Assistant
Client Liaison and Administration Assistant
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Job Description
Progressive law firm in leafy Hawthorn
Assisting with the smooth and efficient running of our busy office
Are you a great communicator team player and super organised
Moores is a valuesdriven law firm that is committed to making a difference for our clients our people and the communities in which we operate.
We are looking for a full time Client Liaison and Administration Assistantwho is energetic client focused and who enjoys wearing multiple hats.
Description
The Position
The Client Liaison and Administration Assistant assists with the smooth efficient and diligent running of the office and with the safe custody process.
The focus of the role is to make a great first impression on our client floor and on the phone.
Your key responsibilities in this multifaceted role will include:
- Client floor management: greeting visitors meeting room set up/pack up
- Coordination of the office phone: answering and transferring incoming calls
- Daily housekeeping: cleaning meeting rooms/stacking dishwasher/kitchen maintenance
- Office administration: mail stationary supplies couriers
- Event coordination: assist with client and internal events including tech setup
- Records administration: scanning logging and archiving documents in compliance with confidentiality and data protection regulations
- Safe custody: assisting with the process from the request of legal documents to the release including new enquiries and obtaining preliminary information in accordance with privacy and confidentiality requirements.
The right candidate will be an integral part of Moores.
Skills And Experiences
About you
You will be a motivated individual with a proven track record in office administration confident with technology and capable of navigating and utilizing various digital tools and platforms efficiently. Your experience and background may be in other industries; however you have proven ability to multitask coupled with great problemsolving skills and a can do attitude.
You will be a super friendly team player have excellent communication skills be organised and hardworking. You will be able to work autonomously however also enjoy working with a team to deliver positive outcomes in a timely manner.
A thorough understanding of Microsoft Office is essential. Previous experience with Salesforce programs and Affinity is advantageous.
About us
Moores is not a traditional law firm. We are unique because:
We actually innovate we were one of the first law firms to ditch time sheets in favour of value pricing and were not looking back! We price value not time.
Our staff love working here Moores recently ranked in the top 25 of Australian organisations surveyed by InSync in relation to employee engagement.
We are truly flexible majority of our staff and practice leaders work flexibly or part time in a hybrid work environment.
We are proudly inclusive diverse and committed to gender equality our CEO and more than 50 percent of our practice leaders are female.
We pride ourselves on being professional but we dont wear suits unless we have to.
We have a strong commitment to pro bono and social impact our pro bono resources supported thousands of NFPs.
We focus on working with purposealigned clients to deliver great outcomes that benefit the community.
We keep it real were a down to earth bunch who like to work hard but have fun along the way and dont take ourselves too seriously.
We do it with heart people are the heart of Moores. We like and care about each other.
Moores is committed to equal opportunity and diversity and promotes an organisational environment where individuals are treated with fairness respect equality and dignity. To deliver the best outcomes for our clients we seek team members who reflect the diverse communities that we serve recognising the skills knowledge and experience a diverse team brings to Moores.
How do I apply
We do prefer to deal with you directly so please submit your application by clicking on the link below to apply. Only applications submitted via the Moores online application system will be accepted. We do not accept unsolicited agency resumes.
note we will only contact you if your application is successful for interview.
Any questions
Contact:
Natalie Rule People and Culture Advisor
Belinda Balmer Head of People and Culture
Employment Type
Full-Time
