Contracts Administrator
Contracts Administrator
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$ 57708 - 75000
1 Vacancy
Job Description
Department Information
- The Department of Military and Veterans Affairs (DMVA) has four major operational divisions: Army National Guard Air National Guard Civil Air Patrol and Veterans Affairs. These divisions utilize state and federal resources to provide our communities State and nation with a ready military force for national defense and State emergency response as well as providing assistance to our Colorado Veterans.
DMVA offers a comprehensive benefits program to its classified workforce that includes paid holidays annual leave sick leave medical dental life disability flexible spending accounts and public retirement options.
DMVA also strives to assist employees in achieving a healthy work/life balance by offering some flex scheduling onsite fitness facilities free parking and a variety of training opportunities! Description of Job
The Purchasing and Contracting Services Section in the Department of Military and Veterans Affairs provides all aspects of procurement and contracting for the Department under state and federal procurement and fiscal laws rules policies procedures and guidelines. These services are provided under Group II delegation from the States Department of Personnel and Administration which places full service State procurement responsibilities in the Department. These services include among others drafting and constructing solicitations contracts and purchase orders; reviewing and approving contracts; issuing and awarding solicitations including Requests for Proposals (RFPs) Invitations to Negotiate (ITNs) Documented Quotations (DQ) and Invitations for Bid (IFB); and approving procurement methodologies.
Job Description
The Contracts Administrator exists to enable DMVA to acquire all necessary goods and services in a timely and costeffective manner. The Contracts Administrator works Tuesday through Friday ten 10 hours per day and is located at Joint Forces Headquarters in Centennial.
Primary duties include:- providing solicitation purchasing and contract development for DMVA;
- managing procurement as the procurement agent for formal and informal solicitations;
- providing unit support and training;
- providing policy and regulatory guidance; and
- managing processes and administration of construction procurement.
- making purchasing decisions for DMVA by analyzing and interpreting needs specifications data and circumstances and clarifying the requirements;
- developing soliciting and awarding Documented Quotes Request for Proposals Invitations for Bids and Request for Qualifications;
- negotiating purchases and issuing awards;
- resolving vendor claims and disputes;
- drafting contracts purchase orders and statements of work for solicitations;
- counseling and training DMVA Construction and Facilities Maintenance Office (CFMO) Air Guard and Division of Veterans Affairs staff on contract and purchasing issues;
- developing purchasing procedures and guidelines;
- preparing and administering purchase orders;
- making decisions and judgments implicit in all of these activities; and
- performing other duties as assigned and backup other positions during periods of absence.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Minimum Qualifications
Six 6 years of professional contracting/purchasing experience.
OR
Bachelors degree from an accredited college or university in business administration accounting purchasing/contracting or related field as determined by the department.
AND
Two 2years of professional contracting/purchasing experience.
Substitutions
Education from an accredited college or university in business administration accounting purchasing/contracting or related field as determined by the department may substitute for the required experience on a yearforyear basis (attach transcripts to your online application).
Resumes in lieu of an official State of Colorado application or reference to see resume will not be considered.
Required Skills and Competencies- A strong understanding and knowledge of procurement and contracting including terms and best practices;
- Ability to work collaboratively across teams and with multiple stakeholders;
- Ability to be productive with a team as well as independently;
- Strong attention to detail; and
- Proficient in technical writing.
- State of Colorado government experience in purchasing and contracting;
- Experience working inColorado Operations Resource Engine (CORE);
- Familiarity with State of Colorado processes;
- Demonstrated experience with creative problemsolving; and
- Knowledge of construction projects and familiarity with construction sites.
- Must be able to successfully pass a background investigation.
- Must be willing to work 4 days a week 10 hours per day Tuesday through Friday.
- A strong understanding and knowledge of procurement and contracting including terms and best practices;
Supplemental Information
- Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email postmarked in US Mail or hand delivered 1525 Sherman Street 4th Floor Denver CO 80203 or faxed 303.866.5038 within ten 10 calendar days from your receipt of notice or acknowledgement of the departments action.
For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go tospb.colorado; contact the State Personnel Board for assistance at; or refer to 4 Colorado Code of Regulations (CCR) 8011 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atspb.colorado under Rules.DMVA Diversity Goals:
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
Accommodations:
The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator at.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
