Public Engagement Assistant - Temporary
Public Engagement Assistant - Temporary
Posted on :
05-04-2025
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1 Vacancy
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Job Description
Job Description Summary
Reporting to the Director of Programs and Public Engagement the Public Engagement Coordinator performs a variety of audience development and public engagement eventrelated tasks. Working with the Programs Project Specialist the Public Engagement Coordinator is responsible for social media digital marketing content creation virtual event and online updates in promotion of Center events performances programs strategic initiatives and arts equity activities. She/he is a principal writer for the group.
Responsibilities
Marketing Support Creates and makes plans to disperse mass email marketing materials Supports in sending assets examples of other collateral in the campaign links and other materials to vendors Supports the creation and scheduling of social media and digital content posts to Instagram Facebook and Twitter Supports website management Provides needed collateral and content to appropriate departments Distributes marketing materials to all campus departments and other partners Maintains archive files File press clippings Other marketing tasks as assigned. Event Support Special event lobby setup and teardown: tables chairs accent lights and other special event needs for lobby receptions backstage receptions etc. Provide assistance for VIP event setups and teardowns throughout Musco Center including prep/reset of Artist Lounge Offers support to management and artists as needed Virtual event production support. Education and community engagement program offering support with key stakeholders Stage Door Operations Support Provide a first level public facing and administrative support at the Stage Door for staff students faculty vendors patrons and visitors Respond to internal and external requests for information about the Musco Center or university policies providing excellent customer service in a timely manner Answer telephones prioritize calls take detailed messages refer callers to appropriate Musco Center offices and answer Musco Center general inquiries Oversee deliveries and general usage of the loading dock area
Required Qualifications
Proven ability to carry out duties in a timely manner Experience carrying out duties when faced with interruptions distractions and a fluctuating workload Familiarity with safe practices when working in a theater High level of organization and ability to follow and carry out instructions Computer skills to use word processing spreadsheet presentation provide indepth internet Flexible and adaptable to frequent changes in workload assignment and details Demonstrate strong written communication skills to prepare clear concise and grammatically correct business correspondence and operational emails and reports Experience using standard office equipment such as copier printer scanner Strong oral communication skills to convey accurate information in a tactful and diplomatic manner Excellent telephone etiquette skills and the ability to direct calls give information and take accurate and detailed messages Strong written communication skills to prepare clear concise and grammatically correct business correspondence including solid editing and proofreading skills Strong customer service and interpersonal skills including the ability to foster effective relationships and work with a diverse group of individuals from within and outside the University community Ability to work independently secure information/data and make recommendations based upon the information/data gathered Problem solving skills including the ability to formulate and communicate logical conclusions and recommendations Ability to maintain a high level of confidentiality Strong commitment to teamwork A minimum of related experience in order to provide administrative support to professional staff
Reporting to the Director of Programs and Public Engagement the Public Engagement Coordinator performs a variety of audience development and public engagement eventrelated tasks. Working with the Programs Project Specialist the Public Engagement Coordinator is responsible for social media digital marketing content creation virtual event and online updates in promotion of Center events performances programs strategic initiatives and arts equity activities. She/he is a principal writer for the group.
Responsibilities
Marketing Support Creates and makes plans to disperse mass email marketing materials Supports in sending assets examples of other collateral in the campaign links and other materials to vendors Supports the creation and scheduling of social media and digital content posts to Instagram Facebook and Twitter Supports website management Provides needed collateral and content to appropriate departments Distributes marketing materials to all campus departments and other partners Maintains archive files File press clippings Other marketing tasks as assigned. Event Support Special event lobby setup and teardown: tables chairs accent lights and other special event needs for lobby receptions backstage receptions etc. Provide assistance for VIP event setups and teardowns throughout Musco Center including prep/reset of Artist Lounge Offers support to management and artists as needed Virtual event production support. Education and community engagement program offering support with key stakeholders Stage Door Operations Support Provide a first level public facing and administrative support at the Stage Door for staff students faculty vendors patrons and visitors Respond to internal and external requests for information about the Musco Center or university policies providing excellent customer service in a timely manner Answer telephones prioritize calls take detailed messages refer callers to appropriate Musco Center offices and answer Musco Center general inquiries Oversee deliveries and general usage of the loading dock area
Required Qualifications
Proven ability to carry out duties in a timely manner Experience carrying out duties when faced with interruptions distractions and a fluctuating workload Familiarity with safe practices when working in a theater High level of organization and ability to follow and carry out instructions Computer skills to use word processing spreadsheet presentation provide indepth internet Flexible and adaptable to frequent changes in workload assignment and details Demonstrate strong written communication skills to prepare clear concise and grammatically correct business correspondence and operational emails and reports Experience using standard office equipment such as copier printer scanner Strong oral communication skills to convey accurate information in a tactful and diplomatic manner Excellent telephone etiquette skills and the ability to direct calls give information and take accurate and detailed messages Strong written communication skills to prepare clear concise and grammatically correct business correspondence including solid editing and proofreading skills Strong customer service and interpersonal skills including the ability to foster effective relationships and work with a diverse group of individuals from within and outside the University community Ability to work independently secure information/data and make recommendations based upon the information/data gathered Problem solving skills including the ability to formulate and communicate logical conclusions and recommendations Ability to maintain a high level of confidentiality Strong commitment to teamwork A minimum of related experience in order to provide administrative support to professional staff
Employment Type
Temp
Key Skills
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