Mail and Print Coordinator - Auxiliary Services

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions demonstrating a posture of lifelong learning and modeling Christlike character. Working together employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

This position coordinates the daily operations of Mail and Print Services. Responsible for developing training and supervising student staff. Assists with daily operations such as but not limited to the processing of all incoming and outgoing university mail and packages and print production. Service customers by assisting them with all of their print and mailing needs. Responsible for the organization pickup and delivery of all university mail packages and print orders. This position is largely a function of organization and problemsolving and requires production management processes project management and takes a detailoriented approach to their work.

Required Education

• Bachelors degree in Graphics Design and/or related fields of equivalent training.
• Three or more years of print production.
• Postal experience

Required Experience

• Three to five years experience with computers in a network environment.
• Good understanding of MS Office Word and Excel.
• Ability to organize schedule and meet production deadlines.
• Proactive about providing technical solutions.
• Two years of mailroom experience.
• Working knowledge of current postal regulations.
• Must have a valid California Drivers license.
• Knowledge of postage meter machines.

Primary Duties/Essential Functions

• Identify and assess customers needs to achieve satisfaction with print or mail projects.
• Monitor jobs in production and communicate with other staff regarding special jobs proofs and delivery schedules.
• Responsible for managing clients files setup of prepress color management color profiling of equipment operating print equipment procurement of materials; inventory workflow scheduling and quality assurance to meet clients deadlines and budgets.
• Supervise student employees to ensure all mail and packages are being processed and distributed along with print production orders.
• Train student staff in proper Mail and Print Services procedures.
• Assists with the daily operations of Mail and Print Services.
• Maintain and enforce department policies and procedures.
• Coordinates the processing receiving and distribution of all mail and packages.
• Answer questions on USPS mailing regulations.
• Maintain address files for mail forwarding.
• Performs monthly service checks on department van/truck.
• Performs daily safety checks on forklift.
• Operates forklift pallet jack and power tools when necessary.
• Adhering to all pricing and inventory procedures and ensuring accurate inventory levels at all times.
• Troubleshoots printing & design and color problems for customers and seek the best options to meet the needs of the customers.
• Operates POS ensures quality control for completed orders and follows opening and closing procedures and sales accounts.
• Maintain security and confidentiality of material and information processed.
• Conduct monthly and yearly inventory of consumables.
• Maintains compliance with APU mission vision positional statements and other policies and procedures.
• Responsible for daily electronic timekeeping as it applies to the scope of this position.
• Regular punctual attendance as required by the supervisor based on department needs.
• Required to work varied work schedules to include evenings weekends and holidays in support of operational needs.
• Performs other duties as assigned by the supervisor.

Skills

• Friendly flexible and customer serviceoriented.
• Ability to handle multiple tasks and interruptions.
• Ability to follow written and oral instructions.
• Ability to work well with others.
• Selfstarter with the ability to meet deadlines.
• Computer knowledge.
• Strong written and verbal communication skills.
• Experience with graphic design programs and word processing using both specialized applications as well as standard administrative applications.
• Skilled at judging the quality of color design and copy.
• Able to perform basic mathematical functions accurately.
• Ability to train others.
• Detailoriented with strong followthrough.
• Basic knowledge of office equipment (i.e. fax calculator cash register etc.

Mental Demands

• Daytoday decisions on daily operations.
• Serviceoriented with the ability to organize and prioritize.
• Able to perform duties with little supervision and demonstrate high initiative and motivation.
• Ability to work under pressure multiple tasks and meet deadlines.
• Able to learn and retain information.
• Able to troubleshoot and creatively problemsolve.
• Ability to perform repetitive tasks until completed.
• This is in agreement with the purpose and goals of Azusa Pacific University which is to provide a Christianbased higher education for its students.

Physical Demands

• Intermittent sitting standing and walking.
• Must be able to use personal protective equipment as required.
• Must possess adequate vision to make judgments concerning the overall quality of finished products.
• Exposed to continuous high noise volume ability to answer busy phones speaking clearly and understanding customers needs.
• Ability to lift grasp 30 70 lbs. bend pull Repetitive arm hand and wrist/finger motions.
• Must be able to work in a standing position for extended periods. Must be able to tolerate exposure to noise dust and fumes.
• Hearing and speaking on the telephone.
• Keeps work areas clean and neat at all times.
• Observe all safety policies and procedures.
• Ability to conduct business at other offices on campus.
• Possess a valid California drivers license.

Visual Demands

• Computer monitor and reading.
• Color management

Environment

• Loud continuous high noise volume.
• Exposed to hot and cold temperatures during busy times.
• Exposed to chemicals/fumes. Limited office environment.
• Fastpaced social environment.
• Driving and elements of the outside environment while accomplishing daily tasks.

Technologies

• Proficient in Google Apps. Microsoft Office Word and Excel.
• PC and Mac Computers.
• Experience and ability to operate a computer in a network environment using both specialized applications as well as standard administrative applications such as Google Apps Microsoft applications and Adobe Creative Cloud.
• Proficient in the use of Google Apps. Microsoft Office Word and Excel.
• Design software.
• Solvent pigment UV and Laser printers.
• Vinyl plotters.
• Networking.
• Knowledge of postage meter software.

Compensation

• Grade 7: $19.49 to $22.41 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications experience and internal equity. In addition to compensation APU offers a competitive benefits package.

Azusa Pacific University is a Christcentered multicultural community that values and seeks faculty and staff who are committed to diversity work effectively with diverse populations and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more aboutwhat we believe our mission statement and our statement of faith.

You can learn more about APU by watching the stories of faculty staff and alumni as they carry out our mission here: Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race color national origin sex age disability or status as a veteran in any of its policies practices or procedures. Women and minorities are encouraged to apply.