Program Coordinator II
Program Coordinator II
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Job Description
Overview
The Office of Events is a growing department whose primary function is to ensure that events conferences and programs coordinated by Utah State University exceed expectations. The Office of Events is seeking applicants for an Event Coordinator (Program Coordinator II) position. This position is responsible for working with USU and community partners to coordinate multiple events & programs throughout the year with emphasis on student and department events. These events are geared toward USU students and campus departments which are hosted by Utah State University Logan. The Event Coordinator provides event coordination services ranging from lowtohigh complexity to include preplanning data entry logistical arrangements service partner communication onsite event representation and followthrough. The successful candidate will interface with university departments and offcampus suppliers handling administrative details of event programs.
Responsibilities
Event Management:
- Provide Client consultation.
- Liaise between the client and the service partners and vendors needed to create successful events and meetings.
- Serve as the primary contact and supervisor of parttime employee(s).
- Oversee event contract creation and implementation.
- Learn and implement USU processes & procedures while meeting event expectations and outcomes.
- Compile and store all event data for historical data use.
- Establish a good working relationship with campus partners.
- Communicate ideas goals and objectives internally with team members to obtain successful results.
Financial Management:
- Prepare and track financial records ensuring accurate current revenue and expenditure information.
- Develop comprehensive event/conference budgets and continuously monitor and adjust as needed.
- Administrate budgeting process and final financial settlement of events within the Office of Events procedures on closing events.
- Review service provider invoices and approve payments.
- Communicate effectively with clients and university partners to reconcile bills and accounts in a timely manner.
Qualifications
Minimum Qualifications:
- Six 6 years of related experience working with events in the capacity of coordination of logistics OR a bachelors degree plus two 2 years of related experience; OR an equivalent combination of education plus experience.
- Ability to work a nontraditional schedule including some evenings and weekends.
- Ability to pay attention to detail.
- Proficient in managing multiple tasks while maintaining professional demeanor and emotional intelligence in stressful situations.
Preferred Qualifications:
- Bachelors degree in hospitality conference/event management or communications with emphasis in event planning
- Experience in event management and coordination.
- Understanding of USU campus policies and procedures
- Training in any of the following software programs:
- EMS
- Cvent
- Coursedog
Knowledge Skills & Abilities:
- Thorough knowledge of Microsoft Office in a Windows environment.
- Ability to work with other custom database systems for which training is provided.
- Knowledge and experience with basic bookkeeping practices and procedures.
- Strong organizational skills and attention to detail.
- Strong clerical and record keeping ability.
- Ability to manage and complete multiple projects and deadlines simultaneously.
- Excellent written communication skills including correct grammar spelling and proofreading.
- Excellent verbal communication skills.
Required Documents
Along with the online application please attach:
- Resume to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV
- Cover letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Advertised Salary
ADA
Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
University Highlights
Founded in 1888 Utah State University is Utahs premier landgrant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a highquality and affordable education USU remains a leader in research discovery and public impact.
USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.
Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac12 Conference beginning in theseason. The Aggies longstanding tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.
The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources ator.
*updated 02/2025
Notice of Nondiscrimination
In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity or expression disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs nondiscrimination policies:
Executive Director of the Office of EquityMatthew PinnerDistance Education Rm.
Title IX CoordinatorCody Carmichael Distance Education Rm.
Mailing address: 5100 Old Main Hill Logan UT 84322
For further information regarding nondiscrimination please visit or contact:
U.S. Department of EducationOffice of Assistant Secretary for Civil Rights
*updated 09/2023
Required Experience:
IC
Employment Type
Full-Time
