Senior Executive Administrator to the President

Brandeis University seeks a highly organized proactive and discreet Senior Executive Administrator to the President to play a pivotal role in ensuring the seamless operation of the Office of the President. Reporting directly to the Director Presidents Office Operations and Administration with a dottedline report to the President this position serves as the primary liaison for all internal and external stakeholders engaging with the President.

This is a highvisibility highimpact role requiring exceptional judgment communication and organizational skills. The Senior Executive Administrator must be adept at managing competing priorities in a fastpaced environment while maintaining a high level of professionalism and confidentiality.

This position requires working on campus in Waltham.

Key Responsibilities

Executive Support & Calendar Management

• Serve as the gatekeeper and gateway for the President managing access to their time while balancing institutional priorities.
• Oversee the Presidents complex and dynamic calendar ensuring strategic scheduling and seamless coordination.
• Greet visitors answer calls and manage the daily administrative flow of the Presidents Office.

Travel & Event Coordination

• Plan and execute detailed travel itineraries including logistical arrangements briefings and necessary documentation.
• Work closely with Institutional Advancement Communications and other stakeholders to ensure wellorganized impactful engagements.
• Support highprofile university events donor engagements and Commencement preparations.

Relationship & Communication Management

• Develop and maintain the Presidents contact network ensuring key relationships are nurtured and prioritized.
• Assist in managing the Presidents email inbox correspondence and outreach efforts.
• Collaborate with the Assistant Secretary to the Board of Trustees on governancerelated matters.

Administrative & Organizational Oversight

• Maintain the Presidents filing systems (electronic and paperbased) for seamless information access.
• Process expense reports budget documentation and compliance reporting.
• Ensure a discreet and confidential handling of all sensitive matters.

Who You Are

You are a highly skilled executive administrator with a keen ability to anticipate needs think strategically and manage complex workflows. You thrive in a fastmoving environment remain poised under pressure and have a deep commitment to excellence and service.

Qualifications

• Bachelors degree (Business Communications or related field preferred)
• 58 years of experience in highlevel executive support preferably in a university nonprofit or missiondriven organization
• Mastery of Microsoft Office (Outlook Word Excel PowerPoint)
• Exceptional written and verbal communication skills (multilingual skills are a plus!
• Strong project management time management and organizational skills
• A proactive forwardthinking mindset with the ability to problemsolve and prioritize effectively
• Unwavering commitment to confidentiality discretion and professionalism

Why Brandeis

Brandeis University is a global leader in research and education built on a foundation of academic excellence and social justice. This is an opportunity to work at the heart of the university shaping the impact of leadership at the highest level.

Join Us

If you are a strategic thinker master organizer and diplomatic communicator ready to support executive leadership in a meaningful and impactful way we invite you to apply!

Apply Today and be a key part of Brandeis Universitys mission and vision.

Commitment toDiversity Equity and Inclusion
Diversity equity and inclusion are important values at Brandeis todayand always have been forthey are rooted in our founding as an institution.These valuesserve as a reminder for selfreflection and a continuous call to grow for us asBrandeisans. Founded as amodel institution forethnic and religious pluralism Brandeis University welcomes students faculty and staff ofall nationalitiesreligions and orientations. Moreover social justice is central to the mission of Brandeis which endeavors to foster a just and inclusive campus culture that embraces theevolvingdiversityof our larger society. Read more online about our Mission andDiversityStatements at Brandeis Mission andDiversityStatements.

If you are interested in a role and have relevant experience but your work history does not align perfectly with every qualification in the job description we nevertheless encourage you to apply.

Closing Statement

Brandeis University is committed to providing its students faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity.We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color ancestry national origin ethnicity caste sex pregnancy sexual orientation gender identity/expression including transgender identity religion disability age genetics active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.