HR Assistant
HR Assistant
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Job Description
Company Overview
Offering a complete ecosystem of maritime services including broking finance port services and research Clarksons is at the heart of global shipping. Our unrivalled reach expertise and depth of experience combined with leading research enables us to partner with clients across every sector to meet the demands of the worlds rapidly evolving maritime offshore trade and energy markets. Building on our unique heritage and harnessing our insights to see further faster we work with our clients and communities to create strategies that have a positive impact on the industry and the world around us. Dedicated to excellence its our people that drive success for our clients.
To understand more including daytoday life at Clarksons visit us at www.clarksons
Role Summary
The HR team is pivotal to how we support our people and manage a seamless experience for them. The person in this role will provide effective support across a variety of HR related tasks working within a busy HR function. You will be a key point of contact for staff at all levels and will be required to deliver an efficient and professional service.
What you will be doing
Prepare job requisitions offer approvals and job changes for approval within HR system (SuccessFactors) for new hires / leavers / employee contractual changes / contingent workers.
Manage the endtoend lifecycle processes including starters / leavers / changes for the permanent and Temporary workforce.
Prepare contracts new starter packs and create new electronic employee files ensuring all documentation is completed to a high standard and filed accordingly.
Prepare and issue any other documentation needed for the endtoend employee lifecycle including probation salary letters family friendly internal transfers change in roles leavers etc. and contingent worker documents.
Conduct preemployment background checks collecting copies of right to work documentation prior to start date reviewing the completed checks and following up with any discrepancies in a timely manner.
Assist the HRBP where required with any ER matters including performance management sickness management disciplinaries and grievances.
Manage the maternity/paternity/family friendly processes and documentation from end to end updating SuccessFactors where necessary and close liaison with payroll.
Monitor all employee queries received into the team mailbox/es and ensure timely response escalating queries where necessary.
Assist with monthly payroll preparation to ensure all changes are accurately processed prior to monthly deadline.
Manage new starter onboarding process prior to joining and organise inductions for new starters and welcome meetings on their first day to run through documentation housekeeping and right to work checks.
Manage all reference requests and prepare/issue employment references including mortgage and tenancy employment confirmation and leavers.
Update SuccessFactors with employee details where necessary and ensure that complete accuracy of the data is held within the system.
Assist with the production of reports where necessary.
Assist with any recruitment related administration where necessary.
Additional / ad hoc duties as required to meet the needs of the business.
What were looking for
We invite applications from candidates who can demonstrate:
Drive and selfmotivation with the desire and commitment to succeed deliver excellence and make positive change;
Relationship building with excellent interpersonal skills and the ability to quickly build rapport;
Collaboration able to work well with others across diverse backgrounds to share information develop skills and deliver results;
Resilience with the ability to persist and adapt;
Smart problemsolving and analytical abilities with a curious and inquisitive mind and an openness to new ideas;
Professional integrity and a respect for company values.
Other requirements
Strong administration skills with high focus on accuracy and attention to detail
Highly organised able to multitask and prioritise tasks
Able to work to deadlines and remain calm under pressure
Strong communicator both verbal and written
Adaptable and flexible
Follows tasks through to completion
Personable with a positive outlook
Able to exercise discretion and uphold confidentiality
Resilience to change
Good MS Office skills (outlook word excel and powerpoint)
Employment Type
Full Time
