Assistant Registrar Graduation
Assistant Registrar Graduation
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Job Description
Description
The Assistant Registrar leads the University Registrars Office in the area of graduation for three yearly conferral dates in January May and September. This includes the management of programs of study program completion review production of university diplomas and preparation for the commencement ceremony. Additionally the Assistant Registrar is responsible for publishing the yearly academic catalog and tracking curriculum and academic requirement changes. The Assistant Registrar demonstrates an understanding of office policies and procedures to guide and communicate as appropriate with faculty staff and students.
Primary Responsibilities:
Manages the Universitys graduation application audits and conferral of degrees for 3 yearly conferral dates in January May and September. Works in conjunction with department chairs and program directors and the production of all graduation communication and audit letters to ensure students are aware of their graduation status. Oversees the production of all graduation lists.
Oversees all diploma requests and the production of diplomas for all 3 graduation conferrals across all 3 schools. Manages diploma rosters and diploma reissues through Parchment our diploma vendor.
Works in partnership with the Dean of Students office preparing materials lists communications etc. for the annual Commencement ceremony.
Responsible for managing the process for program of study changes and degree audit substitution and waivers (academic overrides) ensuring appropriate approvals from major departments and academic deans.
Responsible for managing and publishing the academic catalog using SmartCatalog our catalog vendor. Track curriculum changes coordinate with the team on updates to academic requirements provide access/support/training to faculty and staff throughout the catalog editing process.
Represent the office in areas of overall service process and policy guidance and support. Train front line staff and RAM Center staff on Registrar office operations business practices and university academic policies and procedures. Troubleshoot and solve situations with students and faculty involving items such as academic progress academic plans registration courses and schedules. Foster and maintain strong working relationships and communication with students faculty and staff.
Assist as backup to the frontline processing area as needed to support the daytoday responsibilities of the office. Provide coverage and support for the University Registrars internal phone line as well as the Ram Registration and Financial customer service center. Represent the office as needed in trainings orientations working groups and informational campus events.
Requirements/Qualifications:
- Bachelors Degree and 23 years of relevant higher education experience in a record keeping office
- Demonstrated knowledge in the tasks and responsibilities of a Registrars Office
- Demonstrated expertise with Student Information System databases (experience in Workday preferred)
- Advanced skills in Microsoft Office suite (including Word Excel PowerPoint)
- Excellent written and oral communication
- High level of initiative technical aptitude attention to detail and organizational skills
- Strong analytic and problemsolving skills
- Ability to operate independently manage multiple competing priorities and exercise good judgement
- Ability to exercise discretion with confidential information familiarity with FERPA (Family Educational Rights and Privacy Act)
- Commitment to highest quality of customer service prioritizing inclusivity diversity and equity in executing key responsibilities
Preferred:
- Experience working with Workday Student Information System 25Live and/or SmartCatalog
Suffolk University does not discriminate against any person on the basis of race color national origin ancestry religious creed sex gender identity sexual orientation marital status disability age genetic information or status as a veteran in admission to access to treatment in or employment in its programs activities or employment.As an affirmative action equal opportunity employer the University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus and who are committed to teaching and working in a diverse environment. We strongly encourage applications from groups historically marginalized or underrepresented because of race/color gender religious creed disability national origin veteran status or LGBTQ status. Suffolk University is especially interested in candidates who through their training service and experience will contribute to the diversity and excellence of the University community.
Employment Type
Full Time
