Travel Hotel Invoice Collection
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Job Description
Line of Service
Industry/Sector
Specialism
Management Level
AssociateJob Description & Summary
The Hotel Invoice Collection Associate sits within the Travel Ops team and is responsible for maintaining meticulous records and obtaining taxcompliant invoices for all hotel stays booked by our employees during their business trips.The Hotel Invoice Collection Associate manages all day to day activities related to Invoice collection booking tracker & data.
Other admin day to day tasks travel related as relevant.
Tax Compliant Invoice Collection: Contact hotels within 5 working days after each employees checkout to obtain taxcompliant invoices for all business stays. Appropriate follow up action taken for delayed invoices as relevant.
Monitor Tracker Data: Regularly update and maintain our internal tracking system to stay current with employee hotel stays and expenditure data.
Reporting: Generate and provide reports based on collected invoice data ensuring accuracy and timeliness.
Communication: Collaborate with hotels and team members both through online booking tools and direct communication to secure required invoices.
Dashboard Proficiency: Utilise dashboard tools and online hotel booking platforms efficiently to track and manage reservations and invoices.
Documentation: Maintain wellorganised records of all invoices and related communications.
Coordinating with PwC Finance Team: Coordinate and work closely with the PwC finance team to ensure taxcompliant invoices are booked and payments are processed on time to payment provider card companies.
Hotel Relationship Management: Cultivate and maintain positive relationships with all hotels particularly their backoffice teams to ensure the timely collection of invoices.
Collaboration with Travel Management Company: Work in conjunction with our travel management company and payment providers such as Conferma Snap tools to monitor data and secure invoices on time.
Process Improvement: Identify and recommend process improvements to enhance efficiency and effectiveness in invoice collection.
Education
Bachelors Degree
Language
Fluency in English required proficiency in Arabic is an advantage
Overall Experience
2 years of overall experience
Specific Experience
Experience in Tax compliant Invoice Collection preferably in the travel field.
Knowledge and Skills
Proven customer service experience with Excellent communication skills both written and verbal.
Previous experience in a similar role involving data tracking and invoice collection is highly advantageous.
Proficiency in using dashboard tools and online hotel booking platforms is essential.
Strong organisational and time management skills with an ability to meet deadlines consistently.
Attention to detail and a commitment to maintaining accurate records.
Proactive problemsolving skills and a dedication to process improvement.
Knowledge of tax regulations and compliance is a plus.
Education (if blank degree and/or field of study not specified)
Degrees/Field of Study required:Degrees/Field of Study preferred:Certifications (if blank certifications not specified)
Required Skills
Optional Skills
Desired Languages (If blank desired languages not specified)
Travel Requirements
0Available for Work Visa Sponsorship
NoGovernment Clearance Required
NoJob Posting End Date
Employment Type
Full-Time
