Accounts Payable PCard Specialist

Job Description Summary
Under the general supervision of the Director of Accounts Payable the Accounts Payable PCard Specialist oversees and performs activities related to the procurement card program administration maintenance of the supplier database; Assist in Reviewing centralized general ledger activity accruals deferrals reclass and provide support to university departmental budget activity review. Identify trends to help promote efficiency cost savings and automation. The incumbent is responsible for compliance with policies procedures and guidelines and requirements of Chapman University State and Federal agencies.

Responsibilities
Responsible for the daily management administration customer support improvement enforcement and organizational effectiveness of the procurement card program. Serves as a primary point of contact to the cardholder/authorized user and issuing financial institution (Bank of America). Responsible for reviewing applications opening monitoring and assisting with closing/deactivating PCards. Provides customer support to all cardholders/authorized users and escalates issues when appropriate. Maintains accurate and uptodate cardholder/authorized users list. Perform PCard audit for compliance to policy. Administer the Supplier 360 mailbox and email requests to assure quick processing of supplier registrations resolving issues and responding to inquiries Review approve and request changes to supplier records in PeopleSoft as per the standard process. Address gaps in vendor records including but not limited to phone numbers email banking and information. Address gaps in vendor backup information including US required government W8 and W9 forms. Responsible for the analysis and reconciliations of accounts payable transactions. This includes assisting with preparing responses to surveys audit inquiries and requests for public information. Assist with the Travel Procurement Card advance accounts. Review PCard activity for sales/use tax accruals. Assist with coordination and preparation of calendar yearend 1099 activities and reporting. Assist with preparation and submittal of correcting journal entries. Take appropriate followup action as required by established policies procedures and Federal or State regulations. Responsible for developing and maintaining effective working relationships with representatives at appropriate levels within Chapman University its auxiliary organizations and State and Federal agencies relating to daily Accounts Payable operations. Interaction includes providing guidance on policy and procedures and training workshops. Assist with the preparation and presentation of training workshops to the campus. Provide verbal and written information to the campus community as needed to keep them informed. Respond to helpdesk tickets Participate in the development and implementation of new processes procedures and software upgrades within the unit. Review and suggest revisions to internal policies and procedures in order to implement new rules and regulations as required by Chapman University State and Federal administrations Assist with coordination and the of test scripts related to areas of responsibility in a timely manner to assure new system releases are ready to apply to the production environment by required deadlines. Report system problems or issues found during testing.

Required Qualifications
Demonstrated knowledge of policies and procedures related to accounts payable and the disbursements of funds for the procurement of goods and services. Displays organizational and planning skills necessary to handle multiple priorities for the timely completion of work assignments. Specific experience with a procurement card program and federal and state tax reporting is preferred. Produces high volume quality work with minimal errors Demonstrates the ability to independently research and solve problems. Experience interpreting complex state and federal tax reporting requirements associated with the procurement of goods and services. Shows the ability to effectively work with culturally diverse groups or individuals.