Event Project Manager Part-Time - University Advancement

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions demonstrating a posture of lifelong learning and modeling Christlike character. Working together employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

Reporting to the Director of Events the Event Project Manager will assist in planning managing and executing events for University Advancement and the Office of the President. This person helps to present the universitys story to its various constituencies. This is to be done with the highest degree of excellence integrity and ingenuity since this persons responsibilities reflect the standards of the university.

Required Education

• Bachelors degree preferred.

Required Experience

• Three to five years of event planning experience preferably within an academic or nonprofit environment.

Primary Duties/Essential Functions

Event Planning and Coordination:

• • Plan organize and execute Advancement and Alumni events in support of the Director of Events.
  • Work closely with Advancement teams (Alumni Relations in particular) to understand event needs and provide logistical support.
  • Develop detailed event timelines budgets and task lists to ensure all aspects of each event are covered.

Vendor and Contract Management:

• • Source and manage relationships with external vendors (caterers decorators audiovisual services etc. ensuring timely delivery of goods and services.
  • Negotiate contracts and manage payments to vendors within budget constraints including working with APU catering.

Logistics Management:

• • Coordinate event logistics including venue selection room setup catering audiovisual needs transportation and any necessary permits.
  • Ensure that all events comply with university policies and safety regulations.

Communication and Marketing:

• • Coordinate with the divisions communications team to ensure appropriate messaging.

Event :

• • Oversee event setup and breakdown ensuring that events run smoothly from start to finish.
  • Supervise event staff and volunteers delegating tasks as necessary to ensure all event activities are completed on time.
  • Act as the primary point of contact during assigned events to address issues as they arise.

PostEvent Analysis:

• • Supply division administrators with all applicable invoices and summarized actual expenses for accurate record keeping.
  • Conduct postevent evaluations to assess event success gather feedback and recommend improvements for future events.
  • Prepare event reports detailing budgets attendance and outcomes to be shared with senior university leadership.

Additional Responsibilities:

• • Required hours will shift to accommodate scheduled special events to include occasional weekends and extended evening hours.
  • Attend all regularly scheduled staff meetings.
  • Uphold and advance universitys mission and values.
  • Perform other duties as assigned by the Director of Events.

Skills

• Ability to understand embrace and communicate APUs unique mission and character.
• Excellent organizational written and oral skills.
• Ability to think strategically about constituent engagement.
• Other necessary characteristics: team orientation innovation honesty responsiveness servant attitude vision initiative drive adaptability and ability to follow through and maintain confidentiality.

Mental Demands

• Ability to work under pressure and meet deadlines.
• Selfstarter who can prioritize and organize the complex and highly detailed work of event planning and implementation.
• Ability to interface with a variety of university constituents from highend donors to internal and external service personnel.
• Ability to learn and retain information.
• Possesses a genuine commitment to service.
• Strong organizational skills initiative creativity high level of productivity and flexibility.
• In agreement with the purpose and goals of Azusa Pacific University in providing a Christianbased higher education for its students.

Physical Demands

• Requires repetitive motions and sitting at a computer keyboard.
• Hearing and speaking on the telephone.
• Able to conduct business at other offices on campus.
• Able to bend grasp reach and lift up to 50 lbs. frequently when staging and executing events.

Visual Demands

• Reading writing notes and computer monitor.

Environment

• Pleasant office comfortable temperatures when in office. Some events are held outdoors and subject to weather conditions.

Technologies

• Proficient in Google Apps. Microsoft Office Word and Excel.

Compensation

• Grade 10: $25.94 to $29.83 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications experience and internal equity. In addition to compensation APU offers a competitive benefits package.

Azusa Pacific University is a Christcentered multicultural community that values and seeks faculty and staff who are committed to diversity work effectively with diverse populations and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more aboutwhat we believe our mission statement and our statement of faith.

You can learn more about APU by watching the stories of faculty staff and alumni as they carry out our mission here: Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race color national origin sex age disability or status as a veteran in any of its policies practices or procedures. Women and minorities are encouraged to apply.