Front Office Assistant
Front Office Assistant
Posted on :
05-04-2025
Employer Active
1 Vacancy
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Job Description
Front Office Executive
We are looking out for a Front Office Executive with a pleasant personality and great communication skills. Will need to manage visitors office directory and redirect requests to the right employee in the company. Serves visitors by greeting welcoming and directing them appropriately with a kind and patient temperament.
Your responsibilities:
- Notifies company personnel of visitor arrival.
- Maintains security and telecommunications system.
- Directs visitors by maintaining employee and department directories.
- Maintains security by following procedures monitoring logbook and issuing visitor badges.
- Ensure reception area is tidy and presentable with all necessary stationery and material (e.g. pens forms and brochures).
- Supports continuity among work teams by documenting and communicating actions irregularities and continuing needs.
- Contributes to team effort by accomplishing related results as needed.
- Answer screen and forward incoming phone calls.
- Provide basic and accurate information inperson and via phone/email.
- Receive sort and distribute daily mail/deliveries.
- Order front office supplies and keep inventory of stock.
- Update calendars and schedule meetings.
- Keep updated records of office expenses and costs.
- Perform other clerical receptionist duties such as filing photocopying transcribing and faxing.
Skill sets/Experience we require:
- Proven work experience as a Receptionist Front Office Representative or similar role.
- Proficiency in Microsoft Office Suite.
- Handson experience with office equipment (e.g. fax machines and printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and timemanagement skills with the ability to prioritize tasks.
- Customer service attitude
- Preferred Female Candidate
Pedigree
- Bachelors or Masters degree in administration / management
Required Experience:
Junior IC
Employment Type
Full-Time
Key Skills
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