Safety Administrative Assistant
Safety Administrative Assistant
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Job Description
Job Duties
- Answer phone using phone etiquette (Director of Safety back up and Injury Hotline) noting information taking messages scheduling return calls forwarding calls and any other tasks related to the phone
- Take report for the Injury Hotline and sends email to dl.injuryreporting
- Perform recordkeeping in manual pdf and electronic database formats
- Work independently and follow up on open action items
- Communicate with modern data lines Zoom Chat email phone and face to face
- Interface with vendors
- Support Safety department by creating purchase orders for goods and services
- Manage the Medical Surveillance Program
- Set up required testing twice per year mobile unit and clinics
- Receive and records results in the employee database advising the Director of Safety for results that are at or above levels predetermined by the Director of Safety
- Support the company EHS software and platforms
- Manage the company Boot Voucher and Prescription Safety Glasses Programs
- Schedule meetings and activities associated with meetings
- Support corporate EHS events and functions
Qualifications
- Employees in their position prior to April 2014 are presumed to be qualified and are grandfathered into their positions
- Must pass a medical physical and drug test
- Must pass a background check
- Preferred high school diploma or GED and/or foreign education acceptable
- Some college one year or more preferred
- Bilingual Fluent in English & Spanish required (verbal and writing)
- Basic understanding of MS Office products
- Ability to: communicate with others effectively; understand direction written or oral and use basic math skills as the job demands
- Selfmotivated and exhibits good organizational skills
Physical Requirements
Work Environment: Office
Equipment & Tools: Personal computer multiline phone Laser printer
Physical Demand Level: Moderate
Work Capacity: Lifting & carrying 35lb loads bending kneeling and sitting for long periods.
Sensory Demands: Hearing vision touch and taste
Hand Movements: Repetitive motions gripping keyboard alignment
Our final candidate will be required to successfully pass a thorough background check which includes a criminal history check and previous employment check if an external candidate. A postoffer physical and drug test will be required of external applicants.
#INDSAR
Employment Type
Full-Time
