Office Manager fmd

YOUR MISSION:

As Office Manager (f/m/d) at Parloa you will play a key role in creating a wellorganized welcoming and efficient workplace. As part of a global fourperson Workplace Management team youll oversee daily office operations maintain strong vendor relationships and ensure a seamless office experience for our employees. From managing supplies and optimizing office space to coordinating workplace initiatives youll be the goto person for all officerelated needshelping to create an environment where everyone can thrive.

IN THIS ROLE YOU WILL:

• Ensure a serviceoriented approach by addressing employee needs and creating an exceptional workplace experience through a supportive welcoming and wellorganized office environment that promotes wellbeing productivity and performance.
• Oversee daily office operations ensuring a seamless and positive experience for all employees and addressing any concerns promptly.
• Manage vendor relationships negotiate contracts and handle office procurement ensuring timely and highquality services supplies and equipment.
• Plan and execute office events celebrations and engagement activities that foster a strong company culture and enhance employee engagement.
• Serve as the goto person for all facilityrelated matters collaborating with landlords security and service providers to ensure smooth operations.
• Ensure the office is wellstocked organized and offers a comfortable inspiring space that supports employee wellbeing and productivity.
• Collaborate with IT and People & Culture teams to improve the overall workplace experience supporting processes like onboarding and offboarding.
• Oversee workplace safety security and emergency preparedness to maintain a compliant and secure environment.
• Continuously identify opportunities to enhance workplace efficiency and employee satisfaction through serviceoriented solutions.

Our Tech stack:
Slack Notion Miro Jira GSuite Asana

OnSite Presence:
This role is based in our Berlin office and requires your presence Monday to Friday approximately 9 AM to 6 PM to ensure smooth daily operations and a great workplace experience.

WHAT YOU BRING TO THE TABLE:

• 23 years of experience in office management workplace operations or a similar role in a fastpaced highscale company.
• Excellent interpersonal and communication skills fostering a welcoming and professional workplace while effectively managing relationships with internal and external stakeholders.
• Event management experience including planning and executing events with 100 attendees.
• Strong organizational and project management skills with the ability to juggle multiple priorities and solve problems proactively.
• A handson proactive mindset with a passion for creating an outstanding workplace experience.
• Experience with vendor negotiation and contract management.
• Techsavvy with experience using Slack Notion Miro Jira GSuite and Asana to streamline workplace operations.
• Knowledge of Berlin workplace compliance safety and security regulations.
• C2 Level fluency in German and C1 fluency in English (additional languages are a plus)

WHATS IN IT FOR YOU

• Join a diverse team of 40 nationalities with flat hierarchies and a collaborative company culture.
• Opportunity to build and scale your career at the intersection of customerfacing roles and engineering in a dynamic startup on its journey to become an international leader in SaaS platforms for Conversational AI.
• Deutschland ticket Urban Sports Club Job Rad Nilo Health weekly sponsored office lunches.
• Competitive compensation and equity package.
• Flexible working hours 28 vacation days and workation opportunities.
• Access to a training and development budget for continuous professional growth.
• Regular team events game nights and other social activities.
• Work from a home and/or our beautiful office(s) in the heart of Berlin or Munich with adjustable desks social areas fresh fruits cereals and drinks.

Your recruiting process at Parloa:

Recruiter video call Meet your manager Challenger Task Presentation Bar Raiser Interview