Summer 2025 Graphic Designer Assistant

St. Olaf College Student Employee Job Description

Job Title: Graphic Designer Assistant

Department Name: Office of Residence Life

Length of Position:Summer 2025

Supervisor: Associate Dean of Students for Residence Life & Student Conduct/Designee

Description of the Position: (Purpose of the Position): This position provides graphic design support for the Residence Life Team. Secondary support will be provided for social media engagement and strategy website management and visual asset content. The position acts as a representative for Residence Life. The individual will do the following create support and integrate themselves into the offices branding through physical visual and social media content. The position requires an individual to demonstrate extroverted characteristics and have the ability to engage in verbal and electronic dialogue to demonstrate the value of oncampus living.

Summer Hours/week:

1. If academic class is taken
   1. Minimum 12 Maximum 20
2. If no academic class is taken
   1. Minimum 12 Maximum 40
3. If the summer positions require student leaders to perform their role in the spring or fall semester the hours above are negotiated.

Duties Meetings and Time Commitments:

1. Average hours per week:
   1. Graphic Designers can expect a weekly average of up to 12 hours.

1. Duty Rotation
   1. Graphic Designers shall serve between 7pm7am on weeknights and 24 hours per day on weekends. The duty phone must be held at all times during these periods to respond to resident issues and concerns.
   2. The Graphic Designer when oncall shall:
      1. Be accessible to provide secondary support to the campus (no more than 15 minutes away from campus)
      2. Servein the oncampus rotation as primary support when requested.
   3. Point of contact between student staff and the facilities operations teams after regular business hours
   4. Support front desk operations when requested

1. Special Time Commitments
   1. Full Participation in Staff Training. This mandatory training will take place over up to six cumulative hours in late May/early June.
   2. Available to assist with summer housing transitions at beginning and end of summer term when applicable
   3. Assist with all other housing transitions including Fall Interim and Spring moveins and closing when applicable.

1. Regular Common Meeting Time Requirement:
   1. Every Monday 4:00 p.m. 5:00 p.m.
      1. Meeting may be canceled when necessary
   2. Other meetings may be scheduled where necessary

1. InService Time:
   1. 3rd Thursdays of each month 6:30 p.m. 7:30 p.m.

1. Other Meetings/Trainings/Professional Development:
   1. There may be other opportunities to support the student staff in their role. Student staff members are expected to participate unless there are obligations communicated to the supervisor during the hiring process or academic schedule conflict.

Compensation/Benefits:

1. Housing

• Doubleoccupancy room with a roommate of staff members choosing.
  • If a roommate is not chosen this bed will be added to the vacancy list.
  • Total housing cost for Summer 2025 is waived.

1. Wage

• Any administrative hours worked outside of the oncall rotation will be paid at an hourly rate

Disclaimer: Work award is not capped during the summer term.. If employment ends before the agreed upon date payment for housing will be retroactively removed at a weekly prorated amount.

Transferable Skills:

1. Excellent interpersonal organizational and communication skills
2. Ability to work both independently with little supervision and as part of a team
3. High levels of motivation interest in graphic design and willingness to learn
4. Ability to pay close attention to details
5. Excellent time management skills

Duties and Responsibilities:

1. Createassist andcoordinate content Residence Life official flyers and informational pamphlets.
2. Review andedit all graphic designs related to material produced within the Residence Life.
3. Assist in coordinating various marketing methods including direct mail print ads networking internet social media and developing new methods of marketing.
4. Developsocial media tactics in relation with the Marketing and Communications Office.
5. Create and utilize an electronic file database for storage of all content.
6. Attend all trainings inservices and development meetings requested by the Residence Life Office.
7. Create innovative graphic marketing materials.

Qualifications: (Education/Experience/Skills)

1. Must be enrolled in a degree program at St. Olaf College during the academic year and maintain good standing in academics and conduct.
2. Must maintain a cumulative/semester GPA of 2.5 (if a student staff members GPA (semester/cumulative) falls below 2.5 their retention will be based on individual consultation.
3. Students should have no pending cases active sanctions and/or resolved cases that would prevent effective performance as student staff members.
4. Ability to act with discretion and exercise proper professional etiquette as it pertains to confidential information.
5. Experience in Microsoft Office and Google Suite is required

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice

Physical and Environmental Factors
(Indicate frequency required in a typical shift for this position.

Travel: 0 of time Operate Hand Tools: Yes No Operate Equipment/Machinery: Yes No

Required Dress Attire: Business Casual Business Formal Uniform Other: Relaxed/ Informal

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