Human Resources Office Assistant

Human Resources Office Assistant

Seeking a detail oriented techsavvy Office Assistant who has experience providing support in a fastpaced environment to join our HR TEAM! Do you have previous clerical experience performing general clerical tasks such as filing photocopying gathering data and preparing basic presentations data entry and scheduling etc. If so wed love to hear from you!

The HR Office Assistant provides professional level daytoday administrative support to the HR department staff and external inquirers.

Duties and responsibilities

The HRA is responsible for providing administrative support within the HR Department including and not limited to the following:

• Manages distribution of incoming calls faxes and HR mail organizes and maintains personnel files and all HR bulletin boards for all FHCHC locations.
• Schedules meetings takes meeting minutes and maintains calendars for CHRO Director of Human Resources and other HR partners as needed.
• Provide administrative support to the Director of Learning and Professional Development.
• Prepares and distributes correspondence letters and/or emails photocopies/scans maintains office supplies manages PO workflow prepares orientation packets helps coordinate employee appreciation events and completes verifications of employment.
• Responds to applicable HR inquiries by staff and external request.
• Assists and/or facilitates onboarding/orientation processes for new hires students volunteers residents leased employees etc.
• Provides assistance as needed to HR team with tasks that may include and is not be limited to scheduling meetings and interviews processing or following up on new hire references data collection/research entering or auditing employee status changes assistance with monthly bill reconciliation etc.
• The HRA must be able to travel between sites and participate in offhours evening/weekend events and off cycle evening/weekend orientations.

Qualifications

• High school diploma and oneyearof relevant clerical experience required.
• Excellent organizational and timemanagement skills ability to maintain strict confidentiality be detailed oriented and maintain a professional demeanor is necessary. The ability to relate and communicate effectively to the public and staff excellent interpersonal skills and phone etiquette with willingness to learn is essential.
• Proficiency in Microsoft Office and hands on experience with HR software preferred.
• Oral and written proficiency required.

Benefits

• Major medical dental and vision
• Voluntary benefits (AFLAC plane STD LTD & Life Insurance)
• Paid Holidays
• Generous Paid Time Off (PTO)
• Tuition reimbursement
• And much more

Learn more about Fair Haven!

FHCHC is a forwardthinking dynamic and exciting community health center that provides care for multiple generations at over 143000 office visits in 21 locations.Overseen by a Board of Directors the majority of whom are patients themselves we are proud to offer a wide range of primary and specialty care services as well as evidencebased patient programs to educate patients in healthy lifestyle choices. As we grow and are able to bring highquality health care to more areas that need access we continue to put our patients first in everything we do. The mission of FHCHC is To improve the health and social wellbeing of the communities we serve through equitable high quality patientcentered care that is culturally responsive.

For 53 years we have been a health care leader in our community focused on providing excellent affordable primary care to all patients regardless of insurance status or ability to pay. Fair Haven is proud to have a diverse and motivated team of professionals who are constantly seeking ways to enhance and improve the health and wellbeing of all patients.We believe that everyone should have access to highquality medical and dental care regardless of ability to pay.

American with Disabilities Requirements:

External and internal applicants as well as position incumbents who become disabled must be able to perform the essential job specific functions (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis.

Fair Haven Community Health Care is an Equal Opportunity Employer. FHCHC does not discriminate on the basis of race religion color sex gender identity sexual orientation age nondisqualifying physical or mental disability national origin veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications merit and business need.