EXECUTIVE ASSISTANT HEALTHY LIVING OUTREACH
EXECUTIVE ASSISTANT HEALTHY LIVING OUTREACH
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$ 23 - 28
1 Vacancy
Job Description
Closing Date: March 21 2025 @ 4:00 P.M.(MST)
Salary Range: $23.52$28.69/hour
**APPLICANT MUST HAVE A VALID UNRESTRICTED INSURABLE DRIVERS LICENSE**
**RESUMES AND REFERENCES ARE REQUIRED**
ESSENTIAL DUTIES FUNCTIONS AND RESPONSIBILITIES
- Screens calls and visitors to the CHLO Office making referrals to appropriate staff members and forwarding only those calls or visitors requiring the attention of the CHLO. Schedules appointments meetings luncheons etc. for the HLO Division staff. Personally handles requests for information and resolves or assists in resolving a variety of concerns.
- Processes paperwork conducts research answer phones and prepares presentations and reports using various software including Microsoft Office programs such as Excel and PowerPoint etc.
- Reads and reviews all incoming correspondence determining proper action and at times preparing answers before forwarding to the CHLO. Reviews outgoing correspondence and reports prepared by professional services under the auspices of the CHLO ensuring proper format mathematical correctness correct grammatical content and ascertaining all necessary coordination of facts has been completed and is in accordance with established policy.
- Makes travel arrangements for all HLO Division employees. Prepares and submits travel vouchers including accurate computation of all costs. Coordinates travel types itinerary etc. Keeps abreast of changes to policy for immediate implementation to prevent delays in completion of requests or errors in reimbursement.
- Makes arrangements for conferences meetings and workshops. Coordinates information prepares folders of material to be discussed.
- May intermittently work with the public health team at offsite public health events which occur during evening and weekend hours.
- Takes transcribes and distributes minutes of various meetings in accordance with organizational policy.
- Maintains records and the budget allotted to the HLO Division. Ensures timely and accurate status of funds available charging the correct accounting codes verifying all object class codes and identifying and justifying purchases/services. Compares request for funds with account balances to assure that funds are available to cover transactions. Prepares recurring monthly quarterly and annual reports on account balances and status of funds. Reconciles monthly credit card statements.
- Fills in for the Senior Executive Assistant to the Chief Executive Officer (CEO) in their absence.
- Performs other duties as assigned.
MANDATORY MINIMUM QUALIFICATIONS
Experience: Four 4 years direct work experience
Education: Associate Degree in Business Administration or related field
Please email current valid insurable drivers license high school diploma and college degree or transcripts to
NAVAJO/INDIAN PREFERENCE
FDIHB and its facilities are located within the Navajo Nation and in accordance with Navajo Nation law has implemented a Navajo/Indian Preference in Employment Policy. Pursuant to this Policy applicants who meet the minimum qualifications for this position and who are enrolled members of the Navajo Nation will be given primary preference in hiring and employment for this position and members of other federallyrecognized Indian tribes will be given secondary preference. Other candidates will be considered only after all candidates entitled to primary or secondary preference have been fully considered.
Employment Type
Full-Time
