Connections Administrative Coordinator

OVERVIEW

The fulltime Connections Administrative Coordinator is responsible for the administrative aspects of connecting people into groups and serving teams. S/he will also provide administrative support for events and pathways that lead to membership.

CHARACTER

S/he is a spiritually mature believer in a vital growing relationship with Jesus Christ expressed in a commitment to humble servant leadership and possesses a heart for the local church and wider kingdom of God.

ABOUT YOU

You excel at balancing detailoriented tasks with building strong relationships. Highly motivated and organized you have an exceptional eye for detail while also valuing and engaging with people. Your problemsolving skills foresight and resourcefulness are evident in everything you do. Your wisdom compassion and kindness shine through in your interactions making you a valuable collaborator who helps ensure people are able to take next steps at Grace Community. You love helping people take a next step in their relationship with Jesus and find joy in helping connect people at Grace to a serving team or group. You understand the importance of maintaining a positive attitude and ensuring smooth operations. While you could work anywhere using your gifts for Gods Kingdom gives you the most joy and fulfillment. You believe the gospel is the most important message ever so seeing it advanced and lived out in peoples lives is of utmost importance to you.

ESSENTIAL FUNCTIONS

Connecting to Serving Teams

• Respond to serving inquiries directing people to next steps
• Create & maintain systems for following up with people who inquired about serving teams to assess their progress
• Maintain Serving profiles
• Champion for serving pathways assuring all departments are utilizing them and assisting as needed
• Track data pertaining to people getting into and being on serving teams
• Communicate and coordinate with ministry staff to facilitate the process of adding people to serving teams
• Create & maintain systems for following up with ministry staff as to the progress of people being added to their teams
• Print badges for new serving team members
• Recruit and manage a special events serving team
• Onboard team members onto the Connections team (including background checks)
• Help onboard new community group leaders
• Administrative coordination for holiday serving needs Realm registrations calendar room reservations supplies/materials setup coordination communications promotion logistics refreshments/catering etc.
• Maintain and print the weekend info sheet for the connecting place desks
• Maintain supplies for the Connecting Places
• Restock the lobby kiosks as needed

Connecting to Groups

• Respond to group inquiries connecting leaders with potential new member
• Manage Realm pathway for connecting people into groups
• Manage timely communication and followup for connecting people into groups
• Manage Groups Finder the tool for connecting people with community groups
• Maintain & update community group rosters in Realm
• Administrative coordination for community group events (launches trainings etc. Realm registrations calendar room reservations supplies/materials setup coordination communications promotion logistics etc.

Membership Pathway

• Administrative support for The Welcome and the Distinctives and Beliefs Classes
• Administrative tracking of where people are in the process
• Communication to help people along in the process
• Administrative coordination for meetings & events Realm registrations calendar room reservations supplies/materials setup coordination communications promotion logistics
• Administration coordination and setup for the membership workshop 34x annually

COMPETENCIES

• 2 years experience in administrative and support roles preferably within a church setting.
• Excellent ability to manage and pay attention to details
• Excellent written and oral communication skills
• Strong organizational and time management skills prioritizing todo items for maximum effectiveness.
• Actionoriented displaying focus passion and initiative. Able to anticipate needs and create systems to meet them.
• Interpersonal skills: Relates well to all kinds of people by listening and negotiating builds effective relationships and teams collaborative.
• Highly proficient with technology including Microsoft Office applications (Excel Word etc.
• A general understanding and value for Gods vision for racial unity and justice

SCHEDULE

• 40 Hours/Week
• 1x Per Week Meet with theConnections Director.
• 1x Per Week Attend the weekly All Staff Meetings on Tuesday mornings.
• 1x Per Week Attend the weekly All Staff Prayer Pause.
• 1x Per Week Attend departmental meetings.
• 1x Per Year Participate in the AllStaff Retreat typically in June.
• 1x Per Month Admin Meeting
• Christmas Eve Easter Sunday Gatherings.
• Initiate/attend projectspecific meetings and departmental meetings as needed.

RELATIONSHIPS

• Reports to the Connections Director
• Works closely with theCommunity Life Department
• Works closely with other GCC Administrative Staff

BENEFITS

• Family Health/Dental/Vision Insurance
• 2 Weeks Annual Leave
• 2 Weeks Sick/Safe Leave
• 4 Weeks Paid Maternity/Paternity Leave
• 10 Holidays
• 403(b) Plan with Employer Contribution and Match
• EmployerProvided Life & LTD Insurance

Required Experience:

Senior IC