Executive Assistant
Executive Assistant
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Job Description
The Aerospace Corporation is the trusted partner to the nations space programs solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC) we are broadly engaged across all aspects of space delivering innovative solutions that span satellite launch ground and cyber systems for defense civil and commercial customers. When you join our team youll be part of a special collection of problem solvers thought leaders and innovators. Join us and take your place in space.
Job Summary
The Aerospace Corporation is seeking an experienced Executive Assistant to provide strategic administrative support to our Chief Finance Officer (CFO) and Deputy CFO. This is a highimpact opportunity to be involved in a transformative organization that contributes to the goals of theCompany.
As an integral partner to the CFO and focal point for the organization you will provide collaborative administrative support and leadership to ensure effective and efficient departmental operations. You are proactive and take initiative to solve problems independently with autonomy to positively impactthe productivity and efficiency of the CFO organization. You take ownership of processes and procedures and work closely with leadership colleagues and customers across the enterprise to ensure the organization runs smoothly and meets internal and external deliverables.
Work Model
This is a fulltime hybrid position based in El Segundo CA offering four days per week onsite with balance of the week remote or as business conditions allow.
What Youll Be Doing
- Organize and prioritize critical issues and information for the Chief Financial Officer to facilitate efficient and effective decision making
- Execute strategic proactive and complex calendaring scheduling meeting management and event planning & coordination
- Arrange travel coordination logistics and complex expense reporting
- Manage the coordination of departmental employee support for newhire onboarding needs and any equipment needs within the organization
- Manage weekly coordination of organizational timesheet administration to Payroll
- Lead or participate in special projects track and drive deliverables to completion
- Manage the Finance organizational charts (compile edit publish) and reports as needed by Chief Financial Officer
- Perform as partner representative and point of contact for Chief Finance Officer with Board of Trustees interaction Corporate Officers all levels of management across the enterprise
- Draft and prepare correspondence emails letters and presentations on behalf of Chief Finance Officer
- Develop and improve effective processes across the enterprise that provide superior organizationefficiency and industrylead technical bestpractices
- Collaborate with administration professionals across the Company
- Leads by training and mentoring admins demonstrating professionalism team collaboration technical expertise andleadership behavior that is consistent with the Companys values
What You Need to be Successful Executive Assistant to VP or SVP
Minimum Requirements:
- High School Diploma or equivalent
- Five or more years of relevant experience providing administrative support
- Mastery of administrative skills: project management strategic of tasks organization superior attention to detail writing and proofreading
- Expertlevel technological fluency across a wide range of tools and platforms including Microsoft Office applications: Outlook Word PowerPoint Excel Teams SharePoint plus meeting tools including Teams and Zoom
- Mastery of communication and interpersonal skills: leadership collaboration resiliency strategic thinking problemsolving emotionalintelligence judgment business acumen and decision making
- Ability to manage sensitive and personnelrelated information appropriately
- Ability to work independently and lead a team to proactively deliver innovative solutions and resolve issues with minimal direction
How You Can Stand Out
It would be impressive if you have one or more of these:
- Bachelors Degree
- Experience working within Concur or other travelrelated applications (e.g. Workday JIRA Confluence)
- Prior Department of Defense (DoD) or Federally Funded Research and Development Center (FFRDC) environment experience
We offer a competitive compensation package where youll be rewarded based on your performance and recognized for the value you bring to our business. The gradebased pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education experience knowledge and skills.
(Min Max)
$41.36 $62.04Pay Basis: HourlyLeadership Competencies
Our leadership philosophy is simple: every employee regardless of level and role can demonstrate leadership. At Aerospace our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders we want individuals who:
- Operate Strategically
- Lead Change
- Engage with Impact
- Foster Innovation
- Deliver Results
Ways We Reward Our Employees
During your interview process our team will provide details of our industryleading benefits.
Benefits vary and are applicable based on Job Type. A few highlights include:
Comprehensive health care and wellness plans
Paid holidays sick time and vacation
Standard and alternate work schedules including telework options
401(k) Plan Employees receive a total companypaid benefit of 8 10 or 12 of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
Flexible spending accounts
Variable pay program for exceptional contributions
Relocation assistance
Professional growth and development programs to help advance your career
Education assistance programs
An inclusive work environment built on teamwork flexibility and respect
We are all unique from various backgrounds and all walks of life yet one thing bonds all of us to each otherthe belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.
Equal Opportunity Commitment
The Aerospace Corporation is an equalopportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race age sex (including pregnancy childbirth and related medical conditions) sexual orientation gender gender identity or expression colorreligiongeneticinformation marital status ancestry national origin protected veteran status physical disability medical condition mental disability or disability status and any other characteristic protected by state or federal law. If youre an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process please contact us by phone at 310.336.5432 or by emailat .You can also reviewKnow Your Rights: Workplace Discrimination is Illegalas well as thePay Transparency Policy Statement.
Employment Type
Full-Time
