Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- High school graduate.
- Two years of experience working in a business office environment.
- Proficiency with Microsoft Office suite data entry and word processing.
- Must possess excellent written and verbal communication skills telephone etiquette and be able to interact effectively with a diverse audience.
- Must possess superior organizational skills and dedication to completing projects in a timely manner.
- Must be detailoriented and comfortable working in a fastpaced office environment.
- Must present a positive and professional business image.
- Must pass a criminal background check.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Answer incoming phone calls providing information or routing the caller to the appropriate staff member.
- Greet and receive office visitors and direct to them to the appropriate destination or individual.
- Process incoming and outgoing mail and faxes; distribute to the appropriate staff member; answer routine correspondence.
- Generate and send bulk mailings newsletters and agency correspondence.
- Maintain organization of agency documents records and reports including but not limited to filing copying electronic file organization and scanning of miscellaneous documents.
- Maintain supply of printed agency forms documents packets.
- Process weekly timesheets in accordance with regulations set forth by funding source. Collecting signatures as needed and providing corrective feedback for employees needing timesheet improvements.
- Maintain stock of office and cleaning supplies by regularly monitoring inventory level anticipating needed supplies placing orders for supplies and verifying receipt of supplies.
- Maintain current contact lists and email distribution groups.
- Assist agency staff with additional tasks which may include but is not limited to compiling information internet research searching documents or files data entry and placing outbound calls to acquire information (from vendors regulatory agencies and other third parties).
- 401(k) with employer match
- Paid time off
- Monday to Friday
- Customer service: 1 year (Preferred)
Employment Type
Full-Time
